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Thursday, June 11, 2020

Manage Multiple Google Accounts with Ease using Delegated Accounts or Chrome Profiles

If you work with more than one Google account, you’ve likely had some frustrating experiences. This blog post will provide you with some tools to make managing these multiple accounts a breeze. We would like to bring your attention to Delegated Accounts and Chrome Profiles and the different benefits of each. Please refer to the chart below for a summation of the main benefits of each tool. For more information on how to set up and use these tools please reference our knowledge base articles linked below.

Delegate accounts: you may want to give access to your email account to another person. Mail delegation allows the delegate to read, send, and delete messages on your behalf through their own account. Please reference this article for how to set up a Delegated Account.

For example, a manager can delegate email access to another person in their organization, such as an administrative assistant. Another great use for delegation is shared email accounts

Image of three boxes, email delegation, google chrome profile, and summary. Under email delegation says: Best if you only need to manage email. Features: Only send or reply to emails that were sent to the shared account. Those who receive emails can see which delegate(s) sent the message. This allows for transparency and accountability. Please note that this is an optional setting. Easily access from different computers as all you need to do is login to your single Gmail account. Less passwords to remember Set it and forget it Under Google Chrome Profile: Best if you need to do more than email: You need to manage account email, calendar, chat and other Google account services. You want to keep different Google accounts separate. (ex: Shared work account, normal work account, personal account) You are sharing a computer with multiple people, (ex: Your account, sibling account, partner account) You want to save your browser history and bookmarks, extensions and other settings. Summary: Email delegation is best if the need is email viewing and responding. Chrome Profiles are best if the account needs to be managed in a more involved way ie: calendar and chat.

Important things to note:

1. Delegated accounts cannot be accessed via mobile applications, ONLY on computers.


2. After a delegated email is set up, it may take a few seconds to a few hours for the changed to reflect in your account. Please refresh the tab where the account is open frequently until you see the change has been applied.
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