Google Summer Collaboration Challenge Week 5

Using Google Calendar

With Google Calendar, you can quickly schedule meetings and events, and get reminders about upcoming activities, so you always know what’s next. This week we'll show you how to setup your Google Calendar to keep track of classes, meetings, and events as well as configure Calendar to let others know when you are available.

Getting started with Google Calendar

Let's start by getting familiar with Google Calendar. In this tutorial, we'll explore Calendar basics including creating meetings, reminders, and invitations as well as customizing the look and function of Calendar.

Configure Calendar

First, we'll need to make sure the Calendar is configured to securely share your Free/Busy information while keeping your event details private.

1 - Access Calendar by clicking the Google Apps menu and selecting "Calendar. The Google Apps menu can be accessed from any Google app including Gmail.

2 - In calendar, select the "gear" icon at the top right of the page and select "Settings".

3 - In the Calendar Settings screen select "Calendars" from the top menu, then click the link for the first calendar in the list. The first calendar should be your name.

4 - In the details screen, click "Share this Calendar" from the top menu. Recommended settings are below. Be sure to check the appropriate boxes and select "See only free/busy" from both drop-downs.

 Your calendar has now been configured to the recommended settings to share your availability with others while keeping your event details private.

Creating Appointment Slots with Google Calendar

You can set up appointments on your calendar that people can reserve. For instance, professors can have their students reserve time during office hours each week. For instructions on how to create events and invite people, please click the link to the tutorial below and complete the tutorial below.

Get familiar with Google Calendar

Assignment: Complete the "Get Started with Calendar" tutorial to create and manage your first personal event, invite others, and set reminders.

Once you complete reviewing the materials from the fifth week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 5 Google Drive Questionnaire

Emergency Alert System Update (e2campus)

The e2campus emergenry alert system will undergo an interface update TODAY Wedensday June 20th, 2018.  As a result, the e2campus account management web interface will be unavailable from approximately 9AM-11AM.  Once the update has been applied, e2capus users will be greeted by a more modern web interface.

No action is required to continue to receive emergency notifications.

Google Summer Collaboration Challenge Week 4

Using Gmail at Manhattan College

Manhattan College provides a JasperNet account to all students and employees that comes with email powered by Gmail. With Gmail you can:

        1. Create and send email
Creating and sending emails is as easy as selecting Compose within Gmail. You can then specify the recipients and the subject, and begin typing the content. Once done, select Send to send the email. You can view sent mail by selecting the Sent Mail section in Gmail.

      2. Organize your inbox

You can manage and organize emails by creating labels and filters. To create a label, select Settings in the top right, and select Settings. Then select the Labels tab. Scroll to the Labels section and select Create new label. Enter the label name and select Create. You can also create nested labels, which are like subfolders. You also have the option to Star emails. You can view any starred emails in the Starred of Gmail.

      3. Search for emails

To search for specific emails, type any keywords associated with the email in the search bar found at the top of the page in Gmail. Once you have entered keywords into the search bar, any emails associated with the key words will be displayed.

      4. Create email signatures

With Gmail, you can also create Email Signatures. Manhattan College provides an email signature generator, which automatically generates email signatures for all employees using the information found on Banner.  Follow the instructions found in the Email Signature Knowledge Base Article to create a Manhattan College generated email signature.

For more helps, tips, and tricks, please see the Gmail section in the GSuite Learning Center.

Assignment: Create an email and send it to yourself or someone else.

Extra Credit: Organize your inbox by creating and applying labels.

Once you complete reviewing the materials from the fourth week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 4 Google Drive Questionnaire

ITS and Library Team Up to Present Manhattan College’s Jamboard Experiment June 12, 2018 Norwood, MA

Anita McCathy, Training Coordinator, Manhattan College

Richard Musal, Director of Client Services, Manhattan College
Laurin Paradise, Reference & Instruction Librarian, Manhattan College

Are teaming up with Google to present Manhattan College’s Jamboard Experiment tomorrow at a Nercomp event in Norwood, MA.

Google Summer Collaboration Challenge Week 3

Utilize Action Items to Work More Productively with Google Docs

One of the core promises of Google Docs is to help you and your team go from collecting ideas to achieving your goals as quickly and easily as possible. That’s why Google Docs recently launched Explore in Docs, Sheets and Slides — with machine intelligence built right in — to help your team create amazing presentations, spreadsheets and documents in a fraction of the time it used to take.

Try out two new time-saving features designed to speed up and simplify the way you work, so you can focus on bringing your team’s ideas to life.

1. Spend less time figuring out who owns what with Action Items

According to research by the McKinsey Global Institute, employees spend about 20 percent of their work week — nearly an entire day — searching for details internally and tracking down colleagues for answers. This can be especially true when a document is full of ideas, requests and comments, making it difficult to get a clear sense of who’s responsible for what.

To help keep your projects moving, when you type phrases like “Ryan to follow up on the keynote script,” or “Andrea to schedule a weekly check in” on desktop, Docs will intelligently suggest an Action Item to assign to the right person, thanks to Natural Language Processing (NLP).




Assignment:
Manually assign an Action Item to someone in the Docs, Sheets and Slides desktop and mobile apps by mentioning their name in a comment and checking the new Action Item box. The assignee will get an email notification and see the Action Item(s) clearly highlighted with a blue bar when they open the file.

2. Spend less time searching for the files that need attention

Once Action Items have been assigned, it’s easy for team members to identify documents, spreadsheets and presentations that need their attention. The next time they visit Docs, Sheets, Slides (or Drive) from their laptops or mobile apps, they’ll see a badge on any files with Action Items assigned to them, plus any unresolved suggestions that others have made to their files.

Assignment: Ask someone to assign an Action Item to you and complete that action item by navigating My Drive to find that Action Item.

Once you complete reviewing the materials from the third week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 3 Google Questionnaire

RESOLVED - ITS OUTAGE Banner Production

RESOLVED:5-June-2018 - 5:00pm
A fiber line cut to our Manhattan datacenter was reported by our upstream provider.
We are fully on a backup connection as of now.



ITS is currently troubleshooting an outage in our Manhattan data center. This is affecting Banner as well as other services. We will continue to update as new information arises.

Orientation Express Check-In with Glance MC Mobile App

Students attending orientation will now be able to check-in with the Glance MC App using the Digital JasperCard feature.  Glance MC is the App for Manhattan College designed for student, by students.

Be sure to activate your Digital JasperCard before arriving to campus and display your Digital JasperCard for Express Check-In to Orientation!

iOS

Android

     

COMPLETE: Planned Network Maintenance in Leo/RLC on 6/5 at 7am

UPDATE: As of 7:55am on the morning of June 5th, the scheduled network maintenance was completed successfully. If you have any questions, please contact ITS.

ITS will be conducting planned network maintenance on June 5th from 7am-8am, which will cause some localized network disruptions. 

In order to upgrade some network connections and to ensure increased network reliability, ITS will be conducting some network maintenance in Leo Hall and RLC building. These upgrades will cause disruption to both the wired and wireless networks throughout both buildings. This maintenance will not affect the rest of campus.

We apologize for any inconvenience that this may cause. If you have any questions, please reach out to ITS at 718-862-7973 or e-mail us at its@manhattan.edu.

Google Summer Collaboration Challenge Week 2

Getting started with Docs

Let's start by getting introduced to Docs - an online replacement for Microsoft Word. The following tutorial will walk you through a number of steps to become more familiar with Docs. The same can be repeated for Sheets (replaces Excel) and Slides (replaces PowerPoint).

Track changes, make progress 

It can take dozens of edits to make a document just right—especially a legal agreement, project proposal or research paper. These new updates in Docs let you more easily track your team’s changes. Now, your team can:

1. Name versions of a Doc, Sheet or Slide on the web.
2. Preview “clean versions” of Docs on the web to see what your Doc looks like without comments or suggested edits.
3. Accept or reject all edit suggestions at once in your Doc so your team doesn’t have to review every single punctuation mark or formatting update.
4. Suggest changes in a Doc from an Android, iPhone or iPad device.
5. Compare documents and review redlines instantly with Litera Change-Pro or Workshare Add-ons in Docs. 

Assignment:  Complete the "Introduction to Docs" tutorial by creating, editing, and sharing a new Doc.

Extra Credit:  Try the same tutorial for Sheets and Slides.

Working OFFLINE

 A useful feature for Google Apps (Docs, Slides, and Sheets) is the ability to work offline without an Internet connection.  By enabling "Offline Mode" within Google Drive, you'll have access to edit all of your files from a Chrome browser wherever you are - even when WIFI is spotty or unavailable.
View this video to find out how to enable offline mode for Google Drive.

Assignment:  Enable OFFLINE MODE for Google Drive.

note:  it may take a while to make all files and folders accessible offline.  After enabling "offline mode", disconnect from WIFI and try creating and editing a new Doc or Sheet.

Once you complete reviewing the materials from the second week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 2 Google Drive Questionnaire