Google Summer Collaboration Challenge Week 7

Video Conferencing Options with Google Calendar

Manhattan College users have the option to add conferencing options to Calendar Events. When creating an event in Google Calendar, make sure to set the conferencing option to Hangouts Meet. This will associate a meeting code with that event, allowing you and other people to join a conference using the invitation sent to them or the meeting code. Note that with G Suite for Education, you can have up to 25 people simultaneously connected to the meeting.

Please review this tutorial on how to get started with Hangouts Meets

Hangouts Meet Dial In Option

A feature that was recently added is the option for Dialing into a Hangouts Meet via telephone. When a calendar event is created with the Hangouts Meet conferencing option selected, the Dial In option will automatically be enabled. Along with the meeting code, you will also find a telephone number and pin number, which will be used to enter a video conference using only a telephone. This is especially useful when you’re away from your computer, like if you're commuting or don't have a data connection, and you need to call into your Meetings while on the go.

Note that this dial-in feature uses an international phone number, which allows meeting participants in other countries to join the meeting.

Please this article for more information about Hangouts Meet with Dial In Option.

Assignment: Create an event with the Hangouts Meet conferencing option and join the meeting and invite a friend to join using the dial in option.

Once you complete reviewing the materials from the sixth week of the Google Collaboration Challenge take a few minutes to answer these questions: Google Drive Questionnaire

Google Collaboration Challenge Week 5

Using Google Calendar

With Google Calendar, you can quickly schedule meetings and events, and get reminders about upcoming activities, so you always know what’s next. This week we'll show you how to setup your Google Calendar to keep track of classes, meetings, and events as well as configure Calendar to let others know when you are available.

Getting started with Google Calendar

Let's start by getting familiar with Google Calendar. In this tutorial, we'll explore Calendar basics including creating meetings, reminders, and invitations as well as customizing the look and function of Calendar.

Configure Calendar

First, we'll need to make sure the Calendar is configured to securely share your Free/Busy information while keeping your event details private.

1 - Access Calendar by clicking the Google Apps menu and selecting "Calendar. The Google Apps menu can be accessed from any Google app including Gmail.

2 - In calendar, select the "gear" icon at the top right of the page and select "Settings".

3 - In the Calendar Settings screen select "Calendars" from the top menu, then click the link for the first calendar in the list. The first calendar should be your name.

4 - In the details screen, click "Share this Calendar" from the top menu. Recommended settings are below. Be sure to check the appropriate boxes and select "See only free/busy" from both drop-downs.

 Your calendar has now been configured to the recommended settings to share your availability with others while keeping your event details private.

Creating Appointment Slots with Google Calendar

You can set up appointments on your calendar that people can reserve. For instance, professors can have their students reserve time during office hours each week. For instructions on how to create events and invite people, please click the link to the tutorial below and complete the tutorial below.

Get familiar with Google Calendar

Assignment: Complete the "Get Started with Calendar" tutorial to create and manage your first personal event, invite others, and set reminders.

Once you complete reviewing the materials from the fifth week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 5 Google Drive Questionnaire

Week 12 Tech Showcase - 25Live Class and Event Scheduling Site

25Live Class and Event Scheduling

25Live is a website used to reserve a room or check the availability of a room on campus. 25Live can be used for scheduling academic and non- academic events at Manhattan College.
Note that room reservations must be made at least two days in advance.

With 25Live, you can also "star" locations, resources, and events so that you can quickly access them whenever needed. The Event Wizard will also help step by step when creating an event so that you can specify basic event information such as the event location, room capacity, time and resources needed. You can also specify if you want advertisement through digital signage and the event calendar. In addition, you can also add any notes or comments regarding the event.

Please refer to this video for detailed instructions on using the 25Live mobile view: 

Resources:

25Live Knowledge Base Category

This is the final week of the IT Technology Showcase, thanks to all who participated by reading the posts and completing the weekly surveys. Your feedback and insights will be used to improve future training initiatives.

IT Services is interested in your feedback on 25Live, we are always looking for ways to improve the 25Live experience.  Please take a few moments to complete the following 25Live Survey. 

Contact IT Services with any questions:

• Call: 718-862-7973
• Email: its@manhattan.edu

Google Summer Collaboration Challenge Week 6

Conferencing Options with Google Calendar

Manhattan College users have the option to add conferencing options to Calendar Events. When creating an event in Google Calendar, make sure to set the conferencing option to Hangouts Meet. This will associate a meeting code with that event, allowing you and other people to join a conference using the invitation sent to them or the meeting code. Note that with G Suite for Education, you can have up to 25 people simultaneously connected to the meeting.

Please review this tutorial on how to get started with Hangouts Meets

Hangouts Meet Dial In Option

A feature that was recently added is the option for Dialing into a Hangouts Meet via telephone. When a calendar event is created with the Hangouts Meet conferencing option selected, the Dial In option will automatically be enabled. Along with the meeting code, you will also find a telephone number and pin number, which will be used to enter a video conference using only a telephone. This is especially useful when you’re away from your computer, like if you're commuting or don't have a data connection, and you need to call into your Meetings while on the go.

Note that this dial-in feature uses an international phone number, which allows meeting participants in other countries to join the meeting.

Please this article for more information about Hangouts Meet with Dial In Option.

Assignment: Create an event with the Hangouts Meet conferencing option and join the meeting and invite a friend to join using the dial in option.

Once you complete reviewing the materials from the sixth week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 6 Google Drive Questionnaire

Google Summer Collaboration Challenge Week 5

Using Google Calendar

With Google Calendar, you can quickly schedule meetings and events, and get reminders about upcoming activities, so you always know what’s next. This week we'll show you how to setup your Google Calendar to keep track of classes, meetings, and events as well as configure Calendar to let others know when you are available.

Getting started with Google Calendar

Let's start by getting familiar with Google Calendar. In this tutorial, we'll explore Calendar basics including creating meetings, reminders, and invitations as well as customizing the look and function of Calendar.

Configure Calendar

First, we'll need to make sure the Calendar is configured to securely share your Free/Busy information while keeping your event details private.

1 - Access Calendar by clicking the Google Apps menu and selecting "Calendar. The Google Apps menu can be accessed from any Google app including Gmail.

2 - In calendar, select the "gear" icon at the top right of the page and select "Settings".

3 - In the Calendar Settings screen select "Calendars" from the top menu, then click the link for the first calendar in the list. The first calendar should be your name.

4 - In the details screen, click "Share this Calendar" from the top menu. Recommended settings are below. Be sure to check the appropriate boxes and select "See only free/busy" from both drop-downs.

 Your calendar has now been configured to the recommended settings to share your availability with others while keeping your event details private.

Creating Appointment Slots with Google Calendar

You can set up appointments on your calendar that people can reserve. For instance, professors can have their students reserve time during office hours each week. For instructions on how to create events and invite people, please click the link to the tutorial below and complete the tutorial below.

Get familiar with Google Calendar

Assignment: Complete the "Get Started with Calendar" tutorial to create and manage your first personal event, invite others, and set reminders.

Once you complete reviewing the materials from the fifth week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 5 Google Drive Questionnaire