If You Use Microsoft Outlook to Access Gmail Action Required

 All those who utilize Microsoft Outlook to access their Manhattan College emails must transition to the new login method prior to June 1, 2024. Please review these instructions and reach out to its@manhattan.edu if further assistance is needed.

If You Use Microsoft Outlook to Access Gmail Action Required

 All those who utilize Microsoft Outlook to access their Manhattan College emails must transition to the new login method prior to June 1, 2024. Please review these instructions and reach out to its@manhattan.edu if further assistance is needed.

If You Use Microsoft Outlook to Access Gmail Action Required

 All those who utilize Microsoft Outlook to access their Manhattan College emails must transition to the new login method prior to June 1, 2024. Please review these instructions and reach out to its@manhattan.edu if further assistance is needed.

If You Use Microsoft Outlook to Access Gmail Action Required

 All those who utilize Microsoft Outlook to access their Manhattan College emails must transition to the new login method prior to June 1, 2024. Please review these instructions and reach out to its@manhattan.edu if further assistance is needed.

If You Use Microsoft Outlook to Access Gmail Action Required

 All those who utilize Microsoft Outlook to access their Manhattan College emails must transition to the new login method prior to June 1, 2024. Please review these instructions and reach out to its@manhattan.edu if further assistance is needed.

If You Use Microsoft Outlook to Access Gmail Action Required

 All those who utilize Microsoft Outlook to access their Manhattan College emails must transition to the new login method prior to June 1, 2024. Please review these instructions and reach out to its@manhattan.edu if further assistance is needed.

If You Use Microsoft Outlook to Access Gmail Action Required

 All those who utilize Microsoft Outlook to access their Manhattan College emails must transition to the new login method prior to June 1, 2024. Please review these instructions and reach out to its@manhattan.edu if further assistance is needed.

If You Use Microsoft Outlook to Access Gmail Action Required

All those who utilize Microsoft Outlook to access their Manhattan College emails must transition to the new login method prior to June 1, 2024. Please review these instructions and reach out to its@manhattan.edu if further assistance is needed.

Incoming Email Issues

Update 10AM 4/23/22: Issue is resolved. A SPAM filter setting needed adjustment.

ITS is aware of an issue with incoming email messages to Manhattan College accounts. ITS is currently investigating the issue. Outgoing email still works. This also means that emails to its@manhattan.edu will not be received. If you have an issue, please use this service request form.

Gmail Service Disruption

Update 6:51PM 12/15/20 The issue has been resolved.

 As of 4:29PM 12/15/20 Google is working on a Gmail service disruption.  While the system is working, some users are seeing error messages, slowness and other odd behavior.  Google indicates they are still working on it and a resolution for all users is expected soon.  For more about this outage, see Google's status page for this issue.  As always, you can check all Google Workspace App Status Dashboard.

Join a Google Meet Directly From Your Email!

Google has announced that it will be releasing a new feature which will allow you to join a Google Meet directly from your Gmail account. This means that you can now create or join a meeting right from you inbox!

Be on the lookout for this new feature as Google has begun to roll it out. For more information on what this new feature will look like and how to use it, check out this link.

Silence Irrelevant Conversations in Gmail!

Do you receive emails that don't relate to your workflow? In Gmail you can simply "silence" emails that are irrelevant. Doing so will mark future emails for this conversation as Archived, so that you do not receive the emails in your Primary Inbox. If you need to check up on those muted emails, you will still be able to search for them. To mute irrelevant conversations in Gmail following the instructions below.

1. First, select the three vertical dots button within an email. From within the dropdown menu that appears, select Mute.

For more information and help, please see this article on Muting email conversations. You can also visit that link to learn how to unmute conversations in Gmail.

Partially reposted from: 9 incredibly useful things you didn't know Gmail could do

Propose a New Meeting Time using Gmail!

From Gmail

When you open a Google Calendar invite in Gmail, you’ll see a new More Options dropdown menu, allowing you to propose a new time for the meeting or add a note to your RSVP.

Selecting either option will open the respective event section in calendar.google.com, where you can make those updates directly. You cannot propose a new meeting time if you are the organizer of the event. If you are the organizer, you can simply edit the event time from Google Calendar.

From Google Calendar

This feature is also available directly in Google Calendar. Simply navigate to Google Calendar and after logging in, select the event that you wish to propose a new time. Once you have clicked on the event, you can simply select the drop down menu button at the bottom.

There, you will be able to select either Propose a new time or Add note.

Partially reposted from Propose a new meeting time or add a note to Calendar invites from Gmail

See when someone is out of office in Gmail and Hangouts Chat

What’s changing

Now, when you have an Out of office (OOO) entry on your calendar, a notice of that OOO status will appear in Gmail and Hangouts Chat when people try to contact you.

In Gmail, we’ll show a banner about the recipient being out of office and when they’ll be back in the email compose window.

In Hangouts Chat, you’ll also see a small notification in the chat compose window alerting you that the person you’re trying to message is out of office.

Why you’d use it

With this launch, before people even hit “send,” your time out of office is visible in more places across G Suite, meaning you get more uninterrupted time away. As a sender, you’ll also have more confidence that you’re messaging people at an appropriate time.

If you’d like to disable sharing of availability information to other G Suite apps, you can do so in Calendar under Calendar settings > Access permissions. Just deselect “Show calendar info in other Google apps, limited by access permissions.”

Helpful links

• Help Center: Share your calendar with someone
• Help Center: Stop sharing availability info with other apps
• Help Center: Out of office status

Reach out to IT Services with any questions:

• Email: its@manhattan.edu
• Call: 718-862-7973

This feature will be ON by default and can be disabled in your Calendar settings.

Authentication System Maintenance Thursday September 19 @9pm

The single sign on authentication system will undergo urgent maintenance tonight September 19 at 9pm.

The will affect new signons to all single sign on services for approximately 5 minutes. Already authenticated users and applications will generally not be affected.

Google Collaboration Challenge Week 4

Using Gmail at Manhattan College

Manhattan College provides a JasperNet account to all students and employees that comes with email powered by Gmail. With Gmail you can:

        1. Create and send email
Creating and sending emails is as easy as selecting Compose within Gmail. You can then specify the recipients and the subject, and begin typing the content. Once done, select Send to send the email. You can view sent mail by selecting the Sent Mail section in Gmail.

      2. Organize your inbox

You can manage and organize emails by creating labels and filters. To create a label, select Settings in the top right, and select Settings. Then select the Labels tab. Scroll to the Labels section and select Create new label. Enter the label name and select Create. You can also create nested labels, which are like subfolders. You also have the option to Star emails. You can view any starred emails in the Starred of Gmail.

      3. Search for emails

To search for specific emails, type any keywords associated with the email in the search bar found at the top of the page in Gmail. Once you have entered keywords into the search bar, any emails associated with the key words will be displayed.

      4. Create email signatures

With Gmail, you can also create Email Signatures. Manhattan College provides an email signature generator, which automatically generates email signatures for all employees using the information found on Banner.  Follow the instructions found in the Email Signature Knowledge Base Article to create a Manhattan College generated email signature.

For more helps, tips, and tricks, please see the Gmail section in the GSuite Learning Center.

Assignment: Create an email and send it to yourself or someone else.

Extra Credit: Organize your inbox by creating and applying labels.

Once you complete reviewing the materials from the fourth week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 4 Google Drive Questionnaire

From the spam folder

This spam message knew it would be labeled as spam!

Gmail does more than just deliver email for the college. It also tries to protect us from malicious emails.

First, Gmail automatically delivered this to my spam folder not my inbox. Next, Gmail displayed a large red banner that states the message may be dangerous and attempting to steal personal information. A yellow warning banner is also displayed because Gmail prevents users from absentmindedly downloading attachments of such messages without first clicking the "Not spam" button above the message.

Amusingly, the body of this phishing email only states, "[p]lease move this to inbox and open the pdf file." This phishing email knew it would be labeled as spam. The sender does not know how to evade Gmail's spam & phishing detection, and is hoping people will ignore Gmail's advice.

Write now, send later with "Scheduled Send" in Gmail

What’s changing

You can now schedule your emails in Gmail to be sent at a later date and time. We’re launching this feature on Android, iOS and Gmail on the web.

Why you’d use it

Just write your email as you normally would, then schedule it to be sent at a more appropriate date or time. This gives you greater control, allowing you to shift your work time to wherever and whenever is most convenient to you and your recipients. Additionally, it’s even easier to collaborate globally, allowing you to work across time-zones while still respecting everyone’s digital well-being.

How to get started

• End users: When drafting an original email or reply in Gmail, you’ll now see an arrow next to the “Send” button.
• Clicking this arrow now gives you the option “Schedule send” option.
• After clicking “Schedule send”, you can pick the specific date & time you’d like the message to be delivered.

For more details review:  Write now, send later with "Scheduled Send" in Gmail

Contact IT Services with any questions:

• Call: 718-862-7973
• Email: its@manhattan.edu

Partially reposted from:  Write now, send later with "Scheduled Send" in Gmail

Google Summer Collaboration Challenge Week 4

Using Gmail at Manhattan College

Manhattan College provides a JasperNet account to all students and employees that comes with email powered by Gmail. With Gmail you can:

        1. Create and send email
Creating and sending emails is as easy as selecting Compose within Gmail. You can then specify the recipients and the subject, and begin typing the content. Once done, select Send to send the email. You can view sent mail by selecting the Sent Mail section in Gmail.

      2. Organize your inbox

You can manage and organize emails by creating labels and filters. To create a label, select Settings in the top right, and select Settings. Then select the Labels tab. Scroll to the Labels section and select Create new label. Enter the label name and select Create. You can also create nested labels, which are like subfolders. You also have the option to Star emails. You can view any starred emails in the Starred of Gmail.

      3. Search for emails

To search for specific emails, type any keywords associated with the email in the search bar found at the top of the page in Gmail. Once you have entered keywords into the search bar, any emails associated with the key words will be displayed.

      4. Create email signatures

With Gmail, you can also create Email Signatures. Manhattan College provides an email signature generator, which automatically generates email signatures for all employees using the information found on Banner.  Follow the instructions found in the Email Signature Knowledge Base Article to create a Manhattan College generated email signature.

For more helps, tips, and tricks, please see the Gmail section in the GSuite Learning Center.

Assignment: Create an email and send it to yourself or someone else.

Extra Credit: Organize your inbox by creating and applying labels.

Once you complete reviewing the materials from the fourth week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 4 Google Drive Questionnaire

Attachments in Gmail now with the power of Google Drive

You're probably used to downloading email attachments, but each of those files takes time to download, eats up space on your device, and can get buried deep inside your "Downloads" folder. With updates to Gmail, you can skip that whole process. Instead, you can view attachments and save files directly to Google Drive without ever leaving Gmail, making it easy to access them later from whatever device you’re on—computer, phone or tablet.

The next time you open an email with attachments, you’ll see new previews of the files at the bottom of the email, from photos and videos to spreadsheets and PDFs.
When you click on one of those previews, a full-screen view of the image or document will appear. You can read, search for a particular phrase, and even browse through multiple attachments right in Gmail.

You can now also save your attachments directly to Drive simply by clicking the Drive button that appears when you hover over the preview. Of course, if you prefer to download the attachment to your computer, you can—just click the arrow button.

If you’re one of the more than 120 million active Drive users, you know that saving your files to Drive lets you get to them from any computer, phone or tablet. And if you aren’t taking advantage of Drive just yet, give it a try with your next Gmail attachment.

reposted from: https://drive.googleblog.com/2013/11/attachments-in-gmail-now-with-power-of.html