Wednesday, March 29, 2017

29 March @10:28:42 Brief Internet Outage in Hayden and Garage

At 10:28:42 today March 29th Hayden and the parking garage experienced a brief outage of approximately one minute. ITS has discovered the cause of the issue and is working to prevent any further outages. 

Capture Ideas in Google Keep, bring them to life in Google Docs

Great ideas can surface in unexpected places.  Google has created Keep to capture your thoughts anytime, anywhere -- with smart tools to help you easily organize your notes, ideas and to dos.

Starting today, you can capture your ideas improvements for work.  Keep is now a part of G Suite.  You can also take your ideas and notes from Keep and easily add them to Docs for easier brainstorming.

Get started by recording your notes, lists and drawings in Keep on AndroidiOS, Chrome or the web.  While in Docs on the web, access the Keep notepad, via the Tools menu.  Your Keep notes will appear in a side panel within Docs.

Here are a few ways you can now work better with the integration between Keep and Docs.
  • Drag your notes from Keep directly into your work documents.
  • Easily search your notes in Keep while in Docs to find the information you need to complete your project.
  • Add a new note in the Keep notepad or select text from inside of your document and easily add it to a new note (just right click and select "Save to Keep notepad").  When you open that note in Keep, we'll include a link back to the source document so you can always refer back to it.

Use Keep to capture your ideas and thoughts wherever you are, whenever inspiration strikes.  And now, quickly turn those thoughts into action -- right in Docs.

Partially reposted from

Monday, March 27, 2017

Set Sharing Expiration Dates: Google Drive, Docs Sheets and Slides

Granting access to your online files is an important part of collaboration. Sometimes temporary access is beneficial. However, file owners often forget to remove access privileges of particular collaborators. Google has now added the ability to automatically expire access on a chosen date in Google Drive, Docs, Sheets and Slides.
To set an access expiration date, go to the file’s Share Settings panel. Next to the access level of an individual user (or group), a stopwatch icon appears as you hover over that individual (or group). Clicking on it will reveal an expiration date pull-down menu. You can choose to have the access expire in 7 days, 30 days, or a date that you choose (“custom date”).

Please note:
  • Expiration dates are only an option for users with comment or view access. This setting does not apply to file owners or users with edit access, as these users have the ability to modify access rights and could simply override the settiing

More Information
Help Center: Change your sharing settings in Google Drive
Help Center: Share Google Drive files and folders

partially reposted from the

Wednesday, March 22, 2017

Possible brief network outages early Monday morning

We will be doing work on the network on Monday (March 27) morning at 7:30. This might create sporadic interruptions in service, each lasting less than a minute.

Adding College Calendars to your Google Calendar

Google Calendar can be a great tool to help manage meetings and personal events, however, sometimes it's helpful to know what else is happening on campus before scheduling a meeting or personal event.  Adding one or more College calendars to your personal Google Calendar can keep you up-to-date with what's happening on campus.
Before you start you will need to get the URL for the calendar you wish to subscribe to.   The following are the two college calendars that may be most useful to you:
Calendar NameCalendar URL
Academic Calendar
All Events (Advertised Events)
The above are not URLs you can go to, but URLs that will get copied to your calendar.

How to add a College calendar to your Google Calendar

1.  Obtain the URL of the calendar that you want to add from the above list (Tip:  Highlight the desired url and Copy)
2.  Access your Google Calendar by clicking the Google Apps menu at the top-right of your browser window from any Google App (such as Gmail) and clicking the "Calendar" icon.

3.  In the left pane of Google Calendar, scroll down to the "Other Calendars" section and click the drop-down icon.  Click "Add by URL" from the drop-down menu.
3.  Paste the URL of the calendar in the box and click "Add Calendar" when completed.

Please see our TD Knowledge Base Article: Adding College Calendars to your Google Calendar for more calendars and information.

RESOLVED - 25Live Service Interruption

We received a notification from 25Live that they are currently experiencing a service interruption. Here is their statement:

"We are currently experiencing an interruption in service for 25Live. Our support and IT staff are actively working to resolve the issue. We apologize for any inconvenience and will notify you as soon as systems are back to 100%."

We will update this page as we receive more information.

- - - - -

Updated at 10:58 AM, 3/22/2017:

The issue has been resolved. We received the following statement from 25Live support at 10:55 am:

"We have now resolved the 25Live service interruption issue that began at approximately 05:30 Pacific Time (08:30 Eastern) today. We apologize for the inconvenience."

Tuesday, March 21, 2017

Get Started with Team Drives

Team Drives are shared spaces where teams can store their files and guarantee that every member has the most up-to-date information, no matter the time or place. 

Team Drives make onboarding easy, because every person and Google Group added to a Team Drive gets instant access to that team’s documents. Moreover, Team Drives are designed to store the team’s work collectively, so if a document’s creator moves off of the team that document doesn’t go with them. 

Advanced access controls make Team Drives even more robust, preventing team members from accidentally removing or deleting files that others need.

Find out more about team drives. We are early adopters so more features are sure to come down the pike.

partially reposted from: