Wednesday, January 23, 2019

Access Lynda.com with a New York Public Library Card

Lynda.com  is an online educational site that includes over 5,000 courses (and over 130,000 videos) in popular fields like web design, web development, IT, education/instruction, media production, and business. Experts create and deliver all courses as well as provide supplemental materials like exercise files and relevant work samples.  These courses allow anyone to achieve personal and professional goals.  Users will need to create accounts in order to track course progress, create playlists of potential coursework, and keep course notes.
This is a valuable subscription based resource that is available for free with your New York Library Card or your local library to access Lynda.com.

Please note that you can only access course content through the New York Public Library's Lynda.com login page, and not by directly visiting the Lynda.com homepage.


Representatives from the NY Public Library will be on campus to distribute NYPL cards:
February 5 from 11 am-1 pm 
February 6 from 5-7pm
Location: O'Malley 5th floor entrance.
Students must bring Manhattan College Student ID's. 

If you are not available at the above mentioned times:
Please review this KBA on  Applying for a New York Public Library Card

Please review this KBA on Accessing Lynda.com with a New York Public Library Card

This short video which gives an overview of what Lynda.com has to offer:

Introduction to Lynda.com


partially reposted from Apply for a NYPL Library Card & Introduction to Lynda.com


Tuesday, January 22, 2019

COMPLETE: Memorial Hall Maintenance 1/23 7am

UPDATE: As of 7:36am, this scheduled maintenance was completed successfully.

ITS will be conducting network maintenance in Memorial Hall on Wednesday, January 23, 2019 at 7am.

In order to replace some equipment, ITS will be conducting some network maintenance in the first floor of Memorial Hall. This maintenance will only affect College Advancement offices and will affect both of the wired and wireless networks.

We apologize for any inconvenience. If you have any questions, please reach out to ITS at extension x-7973 or via email at its@manhattan.edu.

Horan Hall Wired Network Issues

ITS is aware of some wired network issues affecting the first 6 floors of the south side of Horan Hall.

A piece of networking equipment has failed and we are awaiting the replacement. This is not affecting wireless throughout the building, nor is it affecting the north side or the upper floors of the building.

We apologize for any inconvenience that this is causing. We are trying to replace this piece of equipment as fast as we can. We appreciate your patience in this matter. 

If you have any questions, please reach out to ITS at extension x-7973 or via email at its@manhattan.edu.

Thursday, January 17, 2019

Schedule Meetings More Efficiently this Semester with Google Calendar or Doodle

Google Calendar Information:
As part of our ongoing effort to spread knowledge about productive new Google Calendar Features, want to let our clients know they are able to be very efficient when using Google Calendar to schedule meetings.  

The easiest way to access Google Calendar is to click on the Google Calendar app from your Google Apps launcher at the top right of your Google Desktop Home screen:

Click here for detailed instructions from the G Suite Learning Center Get Started with Calendar.
The following instructions include how to quickly and easily schedule a meeting with a group of colleagues who are using Google Calendar:

** Be sure to explore the "Find a meeting time" section **
If the other guests have shared their calendar with you, you can use the "Find a time" feature to schedule an event at a time that works for everyone. You can compare up to 20 schedules at one time.
  1. Create a new event, or open an existing event (you may need to click Edit event first).
  2. Click the Find a time tab. If the other guests' calendars are shared with you, you'll see their schedules.
  3. Find a time. Use the arrows at the top to navigate between days.
  4. Once you've found a time, click the area within the calendar grid. The time will update at the top of the page.
  5. Click Save.
Note: You can only edit the event if you created the event yourself, or if the event organizer gave guests permission to modify the event.
All-day events: All-day events are shown at the top of the calendar grid. If a guest has an all-day event, they will appear available in the "Find a time" tab unless their event is set to show as "Busy." To schedule an all-day event, click the Week button and then click the area at the top of a day column.


Doodle: Another Excellent Scheduling App
Great idea to use as an alternative to Google Calendar


What is Doodle?

Doodle is an online scheduling tool that can be used quickly and easily to find a date and time to meet with multiple people.  First you suggest dates and times for your event participants to choose from, then Doodle creates a polling calendar that can be sent to participants for feedback.  As each participant selects the dates and times from the polling calendar that he or she is free, Doodle aggregates the responses and tells you which option works best for everyone.
Getting everyone on the same page is hard enough with just five other coworkers, let alone fifty new volunteers you may have never met.  Doodle can be a valuable tool for coordinating a large event like volunteer training as well as a small event like a monthly meeting with the board.


Doodle in Action

Part of Doodle’s appeal is that it’s so easy to use.  The site walks you through the four steps of creating a polling calendar:
  1. Schedule an Event
  2. Propose Times
  3. Choose Settings
  4. Invite Participants


Each step of the way there are options to make the whole process easier for you and the people you’re trying to meet with.
1. Schedule an Event
The first step in scheduling an event with Doodle is to fill out a simple form with the title, location, and description of the event.  This information will be visible on the poll, letting participants know exactly what the event is.  On this page you will also enter your name as administrator and your e-mail address so that you can receive the link to view, update, or edit the poll.
Notable Features:
  • Easy Directions: The location automatically links to Google Maps, making getting directions a breeze.
  • Your Own Doodle Account: Although you are free to use the site without creating an account, signing in makes checking up on your scheduling polls a lot easier (especially if you have several out at a time).
2. Propose Times
The next screen asks you to choose days and times that you are considering for the event.
Wizard
Notable Features:
  • Time-Zone Support: If you’re scheduling an online event, such as a Twitter chat or a video conference, you can enable time-zone support to keep participants across the country or across the world on the same page.
3. Choose Settings
In this third step, Doodle offers some options so that you can modify the basic poll to suit your specific needs.  These customizable settings allow you to tailor your Doodle scheduling poll to each event.  Among other things, you can use these different settings to transform your scheduling poll into a registration sheet, or to offer extra options to your event participants such as greater privacy.
Notable Features:
  • Yes-No-If need be Poll: In a basic poll, the people you invite can only respond “Yes” or “No.”  This option adds a third possible response, “If need be,” to give you more detailed information on participants’ availability and flexibility.
  • Hidden Poll: Perhaps you are looking to schedule times to meet with donors.  This option allows you to keep each donor’s schedule and availability confidential from the other donors.
  • Limit Number of Participants per Option: For example, setting the group limit to ten people per time slot would be handy if you are looking to conduct feedback meetings with past volunteers.  Once a timeslot has ten names, it will stop being shown as an option.
  • Participant Can Only Choose One Option: This option coupled with limiting the number of participants per option turns the poll into a registration sheet, allowing each participant to sign up for a timeslot on a first-come-first-served basis.
4. Invite Participants
The final step is to send out the invitations.  Doodle has three methods of delivering your poll to participants: email, Facebook, and Twitter.
For smaller or internal meetings, email is the way to go.  But if you are putting together a larger event, like a cookout to thank your volunteers, then a social media platform might be a better choice.  By posting the Doodle poll link on Facebook or Twitter, you can simultaneously advertise your event and find a good day for it.
Notable Features:
Import Contacts: Link your Doodle account to your email account to easily import the email addresses of the participants you’re interested in inviting.
The Poll
For the people you have invited, the finished basic poll will look something like this:
Participation
The people that you invite will enter their name or an ID number in the field that says “Your name” and check the boxes in the time slots when they are free.  In the image above, the best time to meet would clearly be Monday at 1:00pm.
Notable Features:
  • Load Your Calendar: If you do open a Doodle account, you can sync your Google, Outlook, or iCal calendar to Doodle.  This lets you avoid switching between calendars, making it easier to respond quickly to scheduling requests.
  • Comments: There is even a comment section at the bottom of the poll where participants can note dates that they would prefer over others or ask questions about the event.
  • Different Viewing Options: The image shown above is the table view, which allows your participants to see which dates and times are popular.  There’s also an option to look at the schedule on a calendar view, shown below.  The calendar view is helpful if you have loaded your own calendar to Doodle for comparison.

Wednesday, January 16, 2019

Training for the new Kramer VIA GO

Training for the new Kramer VIA GO Wireless Presentation System:

Weds.   1/16  12-2:00 pm Miguel 305
Fri.      1/18  10-12:00 pm Leo Hall 237
Please stop by these classrooms to find out how to connect using Kramer VIA GO. This is the new version of AirPlay.

Kramer Via Go Home Screen
Kramer Via GO Home Screen

Classroom Technology:  If you are in a new classroom this semester or need a refresher in the classroom technology we have available please review attached  Podium Guide KBA.  
Kramer VIA KBA's provide instructions and videos for connecting wirelessly using the Kramer system. AirParrot is no longer being supported for wireless connections.
Most classrooms on campus have been upgraded to the new Kramer VIA Go wireless system. For a complete list of all new classrooms using the new Kramer system review this list

Feel free to contact ITS to set up an appointment to go over connecting wirelessly with Kramer VIA in your classroom:
Email:  ITS@manhattan.edu
Telephone:  718-862-7973 

Tuesday, January 15, 2019

Windows 7 End of Life Schedule

Every Windows product has a life cycle. The life cycle begins when a product is released and ends when it's no longer supported. Knowing key dates in this life cycle helps you make informed decisions about when to update, upgrade or make other changes to your software. 
Windows 7 Support will end January 14, 2020.
Microsoft Support Reference to determine: Which Windows operating system am I running?

Solution

Manhattan College ITS loads Windows 10 on all ITS supported compatible devices.

Next Steps

If you happen to have a computer with Windows 7 please upgrade your computer before January 14, 2020.  You can contact ITS for assistance.

Further details:  Windows 7 End of Life Schedule 

Windows 8.1 End of Life Schedule


Every Windows product has a life cycle. The life cycle begins when a product is released and ends when it's no longer supported. Knowing key dates in this life cycle helps you make informed decisions about when to update, upgrade or make other changes to your software. 
Windows 8.1 Mainstream support will end January 9, 2018
Windows 8.1 Extended support will end January 10, 2023
Microsoft Support Reference to determine: Which Windows operating system am I running?

Solution

Manhattan College ITS loads Windows 10 on all ITS supported compatible devices.

Next Steps

If you happen to have a computer with Windows 8.1 please upgrade your computer to Windows 10 before January 9, 2018.  You can contact ITS for assistance.
Further details:  Microsoft Support Windows LifeCycle Fact Sheet.

Windows 8.1 End of Life Schedule KBA.