Tuesday, September 27, 2016

WARNING: Phishing Attacks Have Started Again

Around 1:16 PM today an email was sent out from 'robert.damato@manhattan.edu' that looked like the image below:


EXAMPLE OF A PHISHING SCAM


The email from 'robert.damato@manhattan.edu' is a phishing scam and you should delete it immediately. Do not click on any links in the email. As with most  messages, the message contained a generic warning about spam and updating a spam filter.  
If you receive a message that asks you to  click on an unknown link or suspicious attachment, DO NOT OPEN the link or attachment. Instead, please verify authenticity with ITS  by forwarding the message to ITS@manhattan.edu. 

If you are worried that your account has been compromised, please go through Google's account Security Checkup:


As always, be careful what you click!

Monday, September 26, 2016

Home Server Final Decommission Nov 1

As of November 1 the home server will be taken permanently off line. 

  • If you are still using any office or non-user home server share points you will be contacted about our newer solution going forward. This will be mostly non-disruptive. 
  • If are using your personal webspace at home.manhattan.edu eg http://home.manhattan.edu/~<Jaspernet ID > 
    • Please open a ticket with client services and we will migrate your page to the new location on our public access linux server, turing.manhattan.edu. On November 1 the dns entries for home will be changed so that your page will work at
      both:
      http://home.manhattan.edu/~<Jaspernet ID>
      and
      http://turing.manhattan.edu/~<Jaspernet ID>
    • Turing offers many more features as well as full Linux shell access and a much more full and robust hosting and development platform. 
  • If you are using your personal drive space at home.manhattan.edu please contact client services immediately for migration assistance to google drive. 

Why is this happening?
  • With the advent of unlimited storage for educational institutions on google drive we can now offer our faculty, staff, and students more storage that is more reliable and easier to get to in the google cloud. The google cloud gives us features such as fine grained access control and sharing, on-line and off-line availability, and a data redundancy that would have been unattainable in house all for virtually zero cost to the college. 
  • The current home server hardware is end of life and can no longer be maintained. 
  • The current home server solution is outdated by today's standards and no longer offers what would be considered standard sharing features. Like email, google is doing it a lot better!







Head Back to School with Drive: Student Edition




Summer has come to an end, which for college students usually means the end of a grueling internship, a road-trip or getting moved back to campus, embracing friends you have not seen in months, and, oh yeah, that other tiny detail: the start of classes.

With so much else going on — friends, extracurriculars, sports — students today need to be as efficient and productive as possible when they dedicate time to studying and doing homework. In this age of internet transformation, Gen Y is more tech savvy than ever before, and we expect online education to meet our technology standards.

The purpose (and hope) of this blog post is to give a few examples of how I used — and benefitted from — Google Docs, Slides, and Forms in college.

Example 1: Have a group project? Stay calm, cool, and collected. Docs make collaboration easy!

If you have ever had to work on a group paper or project, you know how cumbersome and inefficient the process can be. There are two ways to go about accomplishing this task: (1) your group sends 173 emails trying to coordinate a time at which everyone is available to meet or (2) each person writes a portion of the paper and the group tries to synthesize uncoordinated chunks of different writing styles into one cohesive paper, which always ends with one Type A student editing the entire thing. Luckily, there is now an option 3, and it’s called Google Docs.

To start using Docs, just open a doc, share it with the group members, and write. It’s that simple. Having the ability to work together in the cloud means no coordinating schedules, no wasting time on multiple revisions, and no unequal division of group member contributions.

For example, when I had to complete a group paper for an Economics class, my two groupmates and I decided we would each write one-third of the paper. We put our respective portions into a single document and then went through each other’s writing, adding comments and correcting errors when necessary.
Example 2: Google Slides. Enough Said.

Presentations are an inevitable college assignment. Whether you are a history or physics major, you cannot escape this task. Before using Slides, the process of creating presentations was inefficient, awkward (so...what should we put on this slide…?) and time-consuming.

For one of my physics laboratory experiments, my partner was an exchange student from France. While we understood each other in the lab by scribbling Greek letters and numbers to solve problems, at times it was difficult to communicate since English wasn’t her first language. So when we had to create our presentation, it sounded like a grueling task for both of us.

We decided to use Slides, divide the work, add notes, and edit together from within the presentation. Our communication was clear and efficient when we typed comments to each other since we could take our time to be articulate, which virtually dissolved our language barrier. In the end, creating the presentation was quite enjoyable; we were proud of the final product and our professors were impressed by how well we worked together.

Example 3: Using Forms to organize information and make it universally accessible and useful...sound familiar?

Being a full-time student and an active member of an extracurricular activity (sport, club, fraternity/sorority, etc.) can sometimes feel like a full-time job. It requires teamwork, organization, time-management, and dedication.

Being the leader of a group demands more: writing agendas, scheduling meetings, organizing fundraisers, and sticking to a budget. Keeping track of all of these items can be difficult, as each task requires different resources — email, documents, spreadsheets, polls, and more.

As the house president of a 165-student residence hall for two years, I struggled to keep track of it all, but after switching to Forms, the whole process became seamless.

For our fundraiser, my house sold over 300 t-shirts to the student body. Because of the high quantity, we utilized a pre-order process in which students could order their size/color and pay in advance. Before we had Google Forms, we used a paper form to collect pre-orders (I still try to block out all those hours spent inputting the paper orders into my computer!).

Not only did using a form make it easier to collect pre-orders, it also made it easier to distribute the order form. As a result, our pre-orders increased by 40% in one year! The form did all of the heavy lifting for me. Orders were seamlessly filed into a spreadsheet, and I simply had to click “Show summary of responses” to place the order, making my job easier and freeing up time so that I could focus on other aspects of my role as a leader.
So there you have it, three examples of how using Docs, Slides, and Forms in college made me more efficient, saved me time, and increased my productivity. For those of you about to begin a new semester, good luck!
Partially reposted from the Google Drive Blog: http://googledrive.blogspot.com
Originally posted by  Alex Nagourney is a 2013 graduate of Wellesley College. She was a 2011 Google BOLD intern and a Google Student Ambassador from 2011-2013 - https://drive.googleblog.com/2013/08/drivebts-students.html

Tuesday, September 20, 2016

Planned maintenance of LMS (moodle) system, Wednesday morning, Sept 21, 2016

ITS will perform planned maintenance on lms (moodle), starting 7:30am, ending 7:45am. Normal service will resume with more performance capacity.

Monday, September 19, 2016

Head Back to School with Drive: Teacher Edition


Here are 3 tips to help teachers prepare for going back to school with Docs, Sheets, Slides, and Forms.


1. Use Slides to get to know your students
A great introductory activity is to create a single slide deck, and then invite each of your students to share a bit about themselves on their own personal slide. It’s a fantastic get-to-know-you activity for the beginning of school and you’ll be amazed by the creativity that comes out of your students!


The screenshot below shows how Google Student Ambassadors from 9 different countries used Slides to introduce themselves before gathering to meet each other at an event in Indonesia this summer.


Want to get this going with your students? Easy—create a new Slides deck on the first week of school, click the blue Share button to invite your students, and give them a little direction for their individual slide by adding comments.


2. Use Docs to create a classroom “Bill of Rights”

The first few weeks of class is that precious transition from the “honeymoon” period of well behaved students to learning the norms of your classroom culture. Help start the year off right by inviting students to co-create their ideas of citizenship and a happy learning environment, Docs style.



Start by creating a copy of this template and then invite students to join in with you to add their ideas, ratify by adding a comment, and use their editing prowess to come up with a final copy to live by for the coming year.

3. Use Forms to get to know your students (and their prior knowledge!)

Get to know your classroom as soon as possible, using Forms to gather information about their needs, interests, and abilities beforehand. Consider creating a simple Form for a survey for your students and have fun showing the data on your projector and learning about your class as a whole.

Forms can be used as a very quick getting started activity before any lesson as well—take this example from a social studies classroom before talking about population. By placing a quick Form on your classroom site or emailing your students the Form, you can quickly grasp your students' prior knowledge—before you start teaching.

In this case, our team was a bit off, but helped us not only talk about population but estimation and numbers in general (answer? 7.1 billion and counting. )
Partially reposted from the Google Drive Blog: http://googledrive.blogspot.com
Originally posted by  Wendy Gorton, an educational consultant- https://drive.googleblog.com/2013/08/drivebts-teachers.html




Tuesday, September 13, 2016

Brief MATLAB outages this evening (9:00 PM - Midnight)

MATLAB users may experience brief outages this evening, during the hours of 9:00 PM - Midnight, due to emergency maintenance (troubleshooting a licensing issue). 

The brief outages should not be long lasting. If you experience a licensing issue while attempting to launch or use MATLAB, please wait about 5-10 minutes and then try re-launching the program.

Hayden Network OFFLINE

Hayden Network OFFLINE


UPDATE: At 10:15am this morning, both wired and wireless network in Hayden Hall has been restored. We apology for this inconvenience.

UPDATE: At approximately 9:00AM, ITS was able to bring up part of the network in Hayden Hall. Wired and wireless access is still OFFLINE in some parts of Hayden. 

At 8:37AM, ITS was informed of a network outage affecting Hayden Hall. ITS is currently troubleshooting this network outage. Currently wired and wireless access to Hayden is OFFLINE.

We are working diligently to bring this network back online. We apologize for the inconvenience.