Sunday, July 15, 2018

Google Summer Collaboration Challenge Week 8

Converting Google Apps Files to PDF for Web Print

To download your Google Doc, Sheets, Slides document as a Portable Document Format file (PDF) so it can be printed using Web Print at Manhattan College, select File > Download as and select PDF.

Image depicting how to convert a Google Doc to PDF

For more information on converting to Google App files to PDF, please see this link: Converting Google App files to PDF

Please see this Knowledge Base Article for instructions on printing wirelessly at Manhattan College using Web Print.

Windows: Converting to PDF in Microsoft Office

To convert a Word Doc to PDF using Microsoft Word on Windows: Select File > Export > Create PDF/XPS Document and select the Create PDF/XPS Document button.

To convert a Powerpoint to PDF using Microsoft Powerpoint on Windows: Select File > Export > Create PDF/XPS Document and select the Create PDF/XPS Document button.

To convert an Excel spreadsheet to PDF using Microsoft Excel on Windows: Select: File > Export > Create PDF/XPS Document and select the Create PDF/XPS Document button.

For more information on converting to Office files to PDF on Windows, please see this link: Converting Microsoft Office files to PDF on Windows
 

MacOS: Converting to PDF in Microsoft Office

To convert a Word, Powerpoint, and Excel file as a PDF in Office for Mac:
Select File > Save As
Besides File Format you will specify PDF as the File Format that you would like to export to. When you are finished, select Export.

For more information on converting to Office files to PDF on MacOS, please see this link: Converting Microsoft Office files to PDF on MacOS


Assignment: Create a Google Doc and convert it to PDF.


Extra Credit: Print that document using Web Print on campus.

Once you complete reviewing the materials from the last week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 8 Google Drive Questionnaire


Thank you for participating!

Thursday, July 12, 2018

Google Drive Issue When Attempting to Move File Between Folders

Issue Resolved as of 7/12/18 12:16PM

Google is aware of an issue where you receive a blank screen when trying to move files within folders in Google Drive.  They are working on the issue.  This issue has not yet hit the G Suite Dashboard, but you can check for updates there.

Tuesday, July 10, 2018

RESOLVED; 10:07-10-July-2018-Kelly Commons - No Internet Connectivity

RESOLVED; 10:07-10-July-2018

Internet connectivity has been returned to normal.

---------------------------------------------------------------------------------

10-July-2018-9:53

ITS is troubleshooting an issue affecting internet connectivity in the Kelly Commons building.

We are working to resolve the issue as soon as possible and will further update this post as new information come in.

We apologize for the inconvenience.

Sunday, July 8, 2018

Google Summer Collaboration Challenge Week 7


Gif depicting the use of Google Forms as a survey tool

Google Forms

Google Forms is a useful feature that allows you to manage event registrations, create a quick opinion poll, and much more. With Google Forms, you can create and analyze surveys right in your mobile or web browser—no special software required. You get instant results as they come in. And, you can summarize survey results at a glance with charts and graphs.

Getting Started with Google Forms

To get started, head to forms.google.com and select Blank. This will provide you with an empty canvas that you can begin to fill with questions. Note that you have many templates that you can choose from. For further instructions, please complete this tutorial for creating a Google Form.

When responses are submitted, you will be sent an email notifying you that someone has completed your Form. You also have the ability with Google Forms to organize responses into a Google Sheets. This is especially useful when analyzing responses.

Assignment: Following the instructions in the tutorial, create a Google Form survey asking for a name and five multiple choice questions and have a friend take the survey.

Extra Credit: Have their name and responses sent to a Google Sheets.

Once you complete reviewing the materials from the seventh week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 7 Google Drive Questionnaire

Sunday, July 1, 2018

Google Summer Collaboration Challenge Week 6

Conferencing Options with Google Calendar

Manhattan College users have the option to add conferencing options to Calendar Events. When creating an event in Google Calendar, make sure to set the conferencing option to Hangouts Meet. This will associate a meeting code with that event, allowing you and other people to join a conference using the invitation sent to them or the meeting code. Note that with G Suite for Education, you can have up to 25 people simultaneously connected to the meeting.

A image depicting where to enter your meeting name, date and time, guests, and video meeting details













Please review this tutorial on how to get started with Hangouts Meets

Hangouts Meet Dial In Option

A feature that was recently added is the option for Dialing into a Hangouts Meet via telephone. When a calendar event is created with the Hangouts Meet conferencing option selected, the Dial In option will automatically be enabled. Along with the meeting code, you will also find a telephone number and pin number, which will be used to enter a video conference using only a telephone. This is especially useful when you’re away from your computer, like if you're commuting or don't have a data connection, and you need to call into your Meetings while on the go.

Note that this dial-in feature uses an international phone number, which allows meeting participants in other countries to join the meeting.

Please this article for more information about Hangouts Meet with Dial In Option.

Assignment: Create an event with the Hangouts Meet conferencing option and join the meeting and invite a friend to join using the dial in option.


Once you complete reviewing the materials from the sixth week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 6 Google Drive Questionnaire

Sunday, June 24, 2018

Google Summer Collaboration Challenge Week 5


Using Google Calendar

Gif depicting an animation of the number of days in a monthWith Google Calendar, you can quickly schedule meetings and events, and get reminders about upcoming activities, so you always know what’s next. This week we'll show you how to setup your Google Calendar to keep track of classes, meetings, and events as well as configure Calendar to let others know when you are available.

Getting started with Google Calendar

Let's start by getting familiar with Google Calendar. In this tutorial, we'll explore Calendar basics including creating meetings, reminders, and invitations as well as customizing the look and function of Calendar.

Configure Calendar

First, we'll need to make sure the Calendar is configured to securely share your Free/Busy information while keeping your event details private.



1 - Access Calendar by clicking the Google Apps menu and selecting "Calendar. The Google Apps menu can be accessed from any Google app including Gmail.

2 - In calendar, select the "gear" icon at the top right of the page and select "Settings".

3 - In the Calendar Settings screen select "Calendars" from the top menu, then click the link for the first calendar in the list. The first calendar should be your name.

4 - In the details screen, click "Share this Calendar" from the top menu. Recommended settings are below. Be sure to check the appropriate boxes and select "See only free/busy" from both drop-downs.

Image depicting how calendars can be shared within Google Calendar

 Your calendar has now been configured to the recommended settings to share your availability with others while keeping your event details private.

Creating Appointment Slots with Google Calendar

You can set up appointments on your calendar that people can reserve. For instance, professors can have their students reserve time during office hours each week. For instructions on how to create events and invite people, please click the link to the tutorial below and complete the tutorial below.

Get familiar with Google Calendar

Assignment: Complete the "Get Started with Calendar" tutorial to create and manage your first personal event, invite others, and set reminders.

Once you complete reviewing the materials from the fifth week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 5 Google Drive Questionnaire

Wednesday, June 20, 2018

Emergency Alert System Update (e2campus)

The e2campus emergenry alert system will undergo an interface update TODAY Wedensday June 20th, 2018.  As a result, the e2campus account management web interface will be unavailable from approximately 9AM-11AM.  Once the update has been applied, e2capus users will be greeted by a more modern web interface.

No action is required to continue to receive emergency notifications.