Showing posts with label Microsoft Office. Show all posts
Showing posts with label Microsoft Office. Show all posts

Friday, August 1, 2025

Drop In Session Video

 For those that would find it helpful, here is the video and PowerPoint from our drop in sessions. We still recommend coming to a session in case you have questions that are not answered.



Sunday, July 21, 2019

Google Summer Collaboration Challenge Week 8

Converting Google Apps Files to PDF for Web Print

To download your Google Doc, Sheets, Slides document as a Portable Document Format file (PDF) so it can be printed using Web Print at Manhattan College, select File > Download as and select PDF.


Image depicting how to convert a Google Doc to PDF

For more information on converting to Google App files to PDF, please see this link: Converting Google App files to PDF

Please see this Knowledge Base Article for instructions on printing wirelessly at Manhattan College using Web Print.


Windows: Converting to PDF in Microsoft Office

To convert a Word Doc to PDF using Microsoft Word on Windows: Select File > Export > Create PDF/XPS Document and select the Create PDF/XPS Document button.

To convert a Powerpoint to PDF using Microsoft Powerpoint on Windows: Select File > Export > Create PDF/XPS Document and select the Create PDF/XPS Document button.

To convert an Excel spreadsheet to PDF using Microsoft Excel on Windows: Select: File > Export > Create PDF/XPS Document and select the Create PDF/XPS Document button.

For more information on converting to Office files to PDF on Windows, please see this link: Converting Microsoft Office files to PDF on Windows

MacOS: Converting to PDF in Microsoft Office

To convert a Word, Powerpoint, and Excel file as a PDF in Office for Mac:
Select File > Save As
Besides File Format you will specify PDF as the File Format that you would like to export to. When you are finished, select Export.

For more information on converting to Office files to PDF on MacOS, please see this link: Converting Microsoft Office files to PDF on MacOS


Assignment: Create a Google Doc and convert it to PDF.




Extra Credit: Print that document using Web Print on campus.


Once you complete reviewing the materials from the last week of the Google Collaboration Challenge take a few minutes to answer these questions: Converting Windows to PDF Questionnaire

Thank you for participating!

Sunday, July 15, 2018

Google Summer Collaboration Challenge Week 8

Converting Google Apps Files to PDF for Web Print

To download your Google Doc, Sheets, Slides document as a Portable Document Format file (PDF) so it can be printed using Web Print at Manhattan College, select File > Download as and select PDF.

Image depicting how to convert a Google Doc to PDF

For more information on converting to Google App files to PDF, please see this link: Converting Google App files to PDF

Please see this Knowledge Base Article for instructions on printing wirelessly at Manhattan College using Web Print.

Windows: Converting to PDF in Microsoft Office

To convert a Word Doc to PDF using Microsoft Word on Windows: Select File > Export > Create PDF/XPS Document and select the Create PDF/XPS Document button.

To convert a Powerpoint to PDF using Microsoft Powerpoint on Windows: Select File > Export > Create PDF/XPS Document and select the Create PDF/XPS Document button.

To convert an Excel spreadsheet to PDF using Microsoft Excel on Windows: Select: File > Export > Create PDF/XPS Document and select the Create PDF/XPS Document button.

For more information on converting to Office files to PDF on Windows, please see this link: Converting Microsoft Office files to PDF on Windows
 

MacOS: Converting to PDF in Microsoft Office

To convert a Word, Powerpoint, and Excel file as a PDF in Office for Mac:
Select File > Save As
Besides File Format you will specify PDF as the File Format that you would like to export to. When you are finished, select Export.

For more information on converting to Office files to PDF on MacOS, please see this link: Converting Microsoft Office files to PDF on MacOS


Assignment: Create a Google Doc and convert it to PDF.


Extra Credit: Print that document using Web Print on campus.

Once you complete reviewing the materials from the last week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 8 Google Drive Questionnaire


Thank you for participating!

Tuesday, July 5, 2016

Summer Collaboration Challenge: Week7 - Google Slides: Tips and Tricks #14weekchallenge

In week 2, we explored Google Docs, Sheets, and Slides as alternatives to Microsoft Office.  By now, you should be familiar with these applications and ready to take the next step by exploring advanced features as well as tips and tricks for making Docs, Sheets, and Slides easier to use and more featureful than Microsoft Office.

Slides
Google Slides is a great alternative to Microsoft Powerpoint.  This week we'll unlock additional features of Slides to show how Slides can become your default presentation application.  Let's start by reviewing some important tips for using Slides more effectively.


Tip #1 -  Keep your presentation on track by adding slide numbers
Make sure you and your audience know exactly where you are during a presentation by adding slide numbers. If your slides will be shared or printed later, the slide numbers are a handy reference for tracking your place in the presentation.

Tip #2 - Copy themes and styles you like from other presentationsWhen you see someone else’s presentation, you might like the theme they are using. Or, you might want to make sure all of your team’s or organization’s presentations have consistent styles and branding. Instead of creating the slides or themes from scratch, import them using Google Slides. 

Tip #3 - Let your audience submit and vote on questions during presentations
Plan a designated time slot for a Q&A session. If you can’t get through everyone’s questions, just answer the questions with the highest audience votes. Encourage shy people to interact by submitting questions anonymously, and in real time.
https://apps.google.com/learning-center/tips/slides/#/show-tip/let-your-audience-submit-and-vote-on-questions

See more tips here:
Slides Tips
https://apps.google.com/learning-center/tips/slides/#/list

Monday, June 27, 2016

Summer Collaboration Challenge: Week6 - Google Sheets: Tips and Tricks #14weekchallenge

In week 2, we explored Google Docs, Sheets, and Slides as alternatives to Microsoft Office.  By now, you should be familiar with these applications and ready to take the next step by exploring advanced features as well as tips and tricks for making Docs, Sheets, and Slides easier to use and more featureful than Microsoft Office.

Sheets
Google Sheets is a great alternative to Microsoft Excel.  This week we'll unlock additional features of Sheets to show how Sheets can become your default spreadsheet application.  Let's start by reviewing some important types for using Sheets more effectively.


Tip #1 - Keep headings or labels in place when scrolling through large spreadsheetsWhen you scroll through a large data set, sometimes the headings disappear and you lose context. To keep your headings from disappearing in Google Sheets, just freeze them in place.
https://apps.google.com/learning-center/tips/sheets/#/show-tip/keep-headings-or-labels-in-place

Tip #2 - Filter data in shared spreadsheets without changing what collaborators see
Ever wish you could save a particular filter in your spreadsheet? Create a filter view that only you can see and reuse.
https://apps.google.com/learning-center/tips/sheets/#/show-tip/filter-data-in-shared-spreadsheets

Tip #3 - Get Instant Insights into your data
A spreadsheet full of data can be daunting. Get summaries and charts of your data in the click of a button with Google Sheets. As you select different ranges of cells or columns, the charts update in real time. It’s kind of like having an expert in data analysis sitting next to you.

Monday, June 20, 2016

Summer Collaboration Challenge: Week5 - Google Docs: Tips and Tricks #14weekchallenge

In week 2, we explored Google Docs, Sheets, and Slides as alternatives to Microsoft Office.  By now, you should be familiar with these applications and ready to take the next step by exploring advanced features as well as tips and tricks for making Docs, Sheets, and Slides easier to use and more featureful than Microsoft Office.

Docs
Google Docs is a great alternative to Microsoft Word.  This week we'll unlock additional features of Docs to show how Docs can become your default word processing application.  Let's start by reviewing some important tips for using Docs more effectively.


Tip #1 - Access Docs ANYTIME - even without Internet access
Whether you are on an airplane or in a location with no Internet access, lack of connectivity shouldn’t prevent you from working in Google Drive. Set up offline access so you can access and edit your files any time.https://apps.google.com/learning-center/tips/docs/#/show-tip/access-stored-files-without-internet

Tip #2 - Share the PDF version of your Doc
Sometimes people prefer Adobe® PDF files because they’re easy to print, download, and open in existing programs. If you’re working in Google Docs or Google Sheets, there’s no need to convert your files to PDFs every time you want to share it in that format. Instead, use a link to aPDF version of your file.https://apps.google.com/learning-center/tips/docs/#/show-tip/send-link-to-pdf-version

Tip #3 - See sections of your document at a glanceNavigating long documents can be time-consuming and difficult. Google Docs outlines show you what the document covers so you can quickly jump between sections. The outline follows any styles or headers in your document. In longer documents where you haven’t specified headers, Docs creates them for you automatically. You can then edit or remove the headers in the outline as necessary.
https://apps.google.com/learning-center/tips/docs/#/show-tip/see-sections-in-your-document-at-a-glance


See more tips here:
Docs Tips
https://apps.google.com/learning-center/tips/docs/#/list

Tuesday, May 31, 2016

Summer Collaboration Challenge: Week2 - Docs, Sheets, and Slides #14weekchallenge

Still using Microsoft Office to edit files locally on your computer?

Forget where you saved that important Word Doc or Excel Spreadsheet?

Lose track of which document version you passed around for review?

Does your PowerPoint presentation look differently when you are presenting from a different computer?

With online editing and sharing of docs (Word), sheets (Excel), and slides (Powerpoint) your problems will be solved....

Getting started with Docs
Let's start by getting introduced to Docs - an online replacement for Microsoft Word.  The following tutorial will walk you through a number of steps to become more familiar with Docs.  The same can be repeated for Sheets (replaces Excel) and Slides (replaces PowerPoint).

Assignment (10 minutes):  Complete the "Introduction to Docs" tutorial by creating, editing, and sharing a new Doc.

Extra Credit:  Try the same tutorial for Sheets and Slides.
Slides - https://apps.google.com/learning-center/products/slides/get-started/


Working OFFLINE
Perhaps the most important recent feature update to Google Apps (Docs, Slides, and Sheets) is the ability to work offline without an Internet connection.  By enabling "Offline Mode" within Google Drive, you'll have access to edit all of your files from a Chrome browser wherever you are - even when WIFI is spotty or unavailable.

Assignment (1 minute):  Enable OFFLINE MODE for Google Drive.
https://apps.google.com/learning-center/products/drive/get-started/#section-2-3

note:  it may take a while to make all files and folders accessible offline.  After enabling "offline mode", disconnect from WIFI and try creating and editing a new Doc or Sheet.





Tuesday, April 5, 2016

Office Lens: Record notes from you iPhone, Android Phone, or Tablet

Office Lens is a handy capture app that turns your smartphone into a pocket scanner.  Use it to take pictures of receipts, business cards, menus, whiteboards or sticky notes—then let Office Lens crop, enhance and save. Just like that—all the scanned images you capture from Office Lens are accessible on all your devices.
Here’s a quick look at some of the more significant features and capabilities that Office Lens for iPhone supports:
  • Recognizes the corners of a document and automatically crops, enhances and cleans up the image.
Office Lens 1 v2
Before-and-after look at pictures of a receipt and a paper document captured and processed by Office Lens for iPhone.
    • Identifies printed text with optical character recognition (OCR) so that you can search by key word for the image in OneNote or OneDrive.
    • Converts images of paper documents and whiteboard notes into Word documents, PowerPoint presentations and PDF files for easy editing and reformatting (see more details here).
    • Captures business cards and generates contacts you can add to your phone.
    • Inserts images to OneNote or OneDrive (as DOCX, PPTX, JPG or PDF format) and gives you options to save, export and share the image.
Office Lens 2 v2
Before-and-after look at a picture of a whiteboard, captured and processed by Office Lens for iPhone, as well as the options you have to save, export or share with others.

REPOSTED:
Read more at https://blogs.office.com/2015/04/02/office-lens-comes-to-iphone-and-android/#mMldeHMVJfC9O4Xh.99

Thursday, December 4, 2014

Computer Lab Sustainability Efforts

#sustainability The first few weeks of the semester resulted in large pillars of wasted paper assembling near the kiosk computers in the library.  The IT department has taken measures to reduce the amount of waste paper generated.  The rate at which the pillars (shown below) are growing has significantly decreased:

Before:

Picture of Waste Paper


Some of the measures taken to reduce the amount of waste paper generated include: minimizing the amount of time between clicking print and seeing the result, ensuring that each computer displays only the printers that are in the same room as that particular computer, and, lastly, the default printer on each computer is the printer closest to it.  The combination of these improvements has made a noticeable difference in the volume of waste paper generated, as you can see below.

After:



Monday, July 28, 2014

Google Apps get major upgrades - Microsoft Office Compatibiity

Docs, Sheets and Slides work with any file, anywhere (with Suggest Edits too)

Reposted from the Google Enterprise Blog:
http://googleenterprise.blogspot.com/2014/07/docs-sheets-and-slides-work-with-any.html

 

A few weeks ago at Google I/O, Docs, Sheets and Slides got a major upgrade — making it even easier for you to get work done at the office and on-the-go with Google Apps. In case you missed it, here’s a recap of how you can edit Office files, make Suggested Edits and a new ability to convert tracked changes to Suggested Edits: 

Edit and share Office files — without Office 
Technology is changing the way people work, but all that change can cause friction when employees are using different software. That’s why we made it possible to edit Office files directly in Google Docs, Sheets and Slides, so you can open and edit those documents in their native format using Office Compatibility Mode. No need to buy additional software or think about how to open your file. The Docs, Sheets and Slides mobile apps come with Office editing built right in, and with the Chrome extension, you can edit and share files directly from Google Drive or Gmail. 
Suggest Edits in Docs
Docs makes working together easy by letting people edit files in real-time, rather than emailing multiple versions of the same document back and forth. But sometimes you want to control specific changes someone else makes in a document. Suggest Edits in Docs lets you do just that: your team can make suggestions that you can accept or reject with a single click. This feature is available for anyone with commenting access in Google Docs on the web, and is coming soon to our mobile apps.
Convert your tracked changes to Suggest Edits
While you no longer have to convert Microsoft Word files to Docs (thanks to the recent Quickoffice integrations), if you do, starting today any tracked changes in a .docx file will be automatically carried over to Docs as Suggested Edits. Once you’ve imported your changes, you can begin immediately collaborating with your colleagues in real-time. 
These features are available today. So next time you’re collaborating in Docs try suggesting edits to speed up the review process.