Semesterly Reminder to Check drive.google.com

 This is your semesterly reminder to make sure that all your files are backed up by checking drive.google.com to make sure that your file sync is working properly. If your files do not show up at drive.google.com they are not properly backed up and are at risk of loss. If you need any assistance, email its@manhattan.edu.

Semesterly Reminder to Check drive.google.com

 This is your semesterly reminder to make sure that all your files are backed up by checking drive.google.com to make sure that your file sync is working properly. If your files do not show up at drive.google.com they are not properly backed up and are at risk of loss. If you need any assistance, email its@manhattan.edu.

Semesterly Reminder to Check drive.google.com

 This is your semesterly reminder to make sure that all your files are backed up by checking drive.google.com to make sure that your file sync is working properly. If your files do not show up at drive.google.com they are not properly backed up and are at risk of loss. If you need any assistance, email its@manhattan.edu.

Tech Tip Data Retention with Google Drive Shared Drives

The best practice with saving files that are important to the institution or department, is to store these documents in a Google Drive Shared Drive. Learn more about Shared Drives.

Updates to the Google Drive scanner on Android & iOS devices

 

What’s changing

For years, users have had the ability to scan physical documents, such as a receipt or passport, using the Google Drive app on Android devices. And earlier this year, we added additional functionality to recommend relevant title suggestions for scanned documents by leveraging machine learning. 

Today, we’re introducing additional enhancements to the Drive scanner on Android devices, which now powers the Google Pixel camera and includes improvements to the scanner experience when capturing content. Specifically, you’ll notice: 

• Automatic capture to help you get the best scan quickly 
• Camera viewfinder that helps you position your document for the highest quality scan 
• The option to import from your camera roll 
• A faster way to initialize a scan with a new scanner button 

We’re also expanding the Google Drive scanner and title suggestion feature to iOS devices. Now, when using your iOS phone or tablet, you can easily scan and digitally organize physical documents, crop them if needed, and receive relevant title suggestions based on machine learning. 

Getting started

• Open the Drive app on your Android device > scan a document via the camera icon or scan a document via the Scan button under the “+” icon > assess/adjust the automatic cropping > scan multiple pages in a session (if needed) > apply filters > save to Drive. 
• Open the Drive app on your iOS device > scan a document via the camera icon or scan a document via the Scan button under the “+” icon > > scan multiple pages in a session (if needed) > click on scan to apply filters or crop as needed > save to Drive. 
• Note: Title suggestions are only available in the US. 
• Visit the Help Center to learn more about scanning documents with Google Drive. 

Rollout pace

iOS: 

• Full rollout (1–3 days for feature visibility) starting on November 28, 2023 

Android: 

•  This feature is now available 

Availability 

• Available to all Google Workspace customers and users with personal Google Accounts 

Resources 

• Google Help: Scan documents with Google Drive

Reposted from: https://workspaceupdates.googleblog.com/2023/11/updates-to-google-drive-scanner-on-android-and-ios.html

New view in Google Drive shows recent activity in one place

 Starting yesterday Google is releasing a new feature to Google Drive that will add an Activity page. The link, entitled Activity, will display on the left side menu in the web interface. Learn more at their blog post.

Semesterly Reminder to Check drive.google.com

This is your semesterly reminder to make sure that all your files are backed up by checking drive.google.com to make sure that your file sync is working properly. If your files do not show up at drive.google.com they are not properly backed up and are at risk of loss. If you need any assistance, email its@manhattan.edu.

Google Drive "Shared with me" Sorting Issue

It has been brought to our attention that there is an issue with sorting by date in the "Shared with me" section of Google Drive. We have reached out to Google support and they informed us that this is a Global issue being worked on by their engineering team. We were not provided a timeline for resolution. We were informed that Google would be emailing everyone when the issue is resolved.

Friendly Reminder: Back Up Your Data

With the convenience of the cloud and apps like Google Drive, it’s pretty easy to forget to back up your data. This is just a friendly reminder to do so!

Data on Google Drive:

Make sure that you have all of your data backed up either on your hard drive, a storage device, or a separate cloud storage service.

File Streaming:

If you are using Drive File Stream, it is very important that you are regularly checking drive.google.com to make sure that your data is syncing/saving properly. 

Once you’re logged into your google drive via web browser make sure that any files you worked on using drive file stream are present and up to date. You can access your drive via file stream or web browser on any device. 

Losing data can be incredibly stressful, but it is preventable! Here are some previously shared tips: 

• Your critical data should never reside in a single place.
• The ideal backup strategy will typically include both an online backup service (Google Drive) to ensure your data is secure no matter what happens to your mobile device or computer.
• Running consistent, automatic backups is a straightforward process that will take a little time to set up and will require even less to maintain.
• Backups can be configured to run in real time when files on your computer are changed.
• Routinely test your backup solution to ensure you can recover your data in the event that you do actually need to restore from a backup.

If you have any questions or concerns about this please reference our knowledge base articles or contact the ITS Help Desk for further assistance! 

Information partially taken from: https://er.educause.edu/blogs/2017/9/september-2018-do-you-have-a-personal-backup-plan 

ITS: Google Drive Security Update

ITS would like to make you aware of a new Google Drive security update coming soon. 

Beginning on September 13, 2021 Google will be applying a new security update to some of your shared files. This means that if you have shared a file with someone and they have not yet opened it, after September 13th they will need to request access to it to view it. This may cause an increase in access requests. Those who have already viewed the files will still be able to.

To find out which files will be impacted you can follow these instructions. 

For questions or further assistance please contact ITS at its@manhattan.edu or 718-862-7973

Google Drive, Docs, Sheets, and Slides Partial Outage

Update: As of 12:20PM, Google's Workspace Status Dashboard indicates issues are all resolved.

 Google is aware of an issue affecting some people utilizing Google Drive, Docs, Sheets, and Slides.  This issues is being worked on by Google.  You can check the Google Workspace Status Dashboard for updates on this outage.

Transitioning to Remotely

In order to provide a better experience for remote learning and computing, ITS is transitioning away from Apporto and switching to the Manhattan College Remotely Platform. You can access Remotely by going to https://remotely.manhattan.edu, and logging in with your Manhattan College Credentials. More information about logging into Remotely can be found in this Knowledge Base article. 

On Remotely, you can access any computer lab and software that you would by visiting a computer lab in person. For a list of what software is available and where, please refer to this Knowledge Base article.

Users will be able to log in to Apporto until 4:30PM Monday, October 5th, 2020 in order to move any saved files off of Apporto. Files can be backed up using Google Drive. After this time, users will no longer be able to log in to Apporto and any files saved there will be lost. Please note that during this time, software on Apporto will not work. 

If you have any questions, please contact ITS at its@manhattan.edu.

Friendly Reminder To Back Up Your Data

With the convenience of the cloud and apps like Google Drive, it’s pretty easy to forget to back up your data. This is just a friendly reminder to do so!

Data on Google Drive:

Make sure that you have all of your data backed up either on your hard drive, a storage device, or a separate cloud storage service.

File Streaming:

If you are using Drive File Stream, it is very important that you are regularly checking drive.google.com to make sure that your data is syncing/saving properly. 

Once you’re logged into your google drive via web browser make sure that any files you worked on using drive file stream are present and up to date. You can access your drive via file stream or web browser on any device. 

Losing data can be incredibly stressful, but it is preventable! Here are some previously shared tips: 

• Your critical data should never reside in a single place.
• The ideal backup strategy will typically include both an online backup service (Google Drive) to ensure your data is secure no matter what happens to your mobile device or computer.
• Running consistent, automatic backups is a straightforward process that will take a little time to set up and will require even less to maintain.
• Backups can be configured to run in real time when files on your computer are changed.
• Routinely test your backup solution to ensure you can recover your data in the event that you do actually need to restore from a backup.

If you have any questions or concerns about this please reference our knowledge base articles or contact the ITS Help Desk for further assistance! 

Information partially taken from: https://er.educause.edu/blogs/2017/9/september-2018-do-you-have-a-personal-backup-plan

Friendly Reminder to Back Up Your Data

With the convenience of the cloud and apps like Google Drive, it’s pretty easy to forget to back up your data. This is just a friendly reminder to do so!

Data on Google Drive:

Make sure that you have all of your data backed up either on your hard drive, a storage device, or a separate cloud storage service.

File Streaming:

If you are using Drive File Stream, it is very important that you are regularly checking drive.google.com to make sure that your data is syncing/saving properly. 

Once you’re logged into your google drive via web browser make sure that any files you worked on using drive file stream are present and up to date. You can access your drive via file stream or web browser on any device. 

Losing data can be incredibly stressful, but it is preventable! Here are some previously shared tips: 

• Your critical data should never reside in a single place.
• The ideal backup strategy will typically include both an online backup service (Google Drive) to ensure your data is secure no matter what happens to your mobile device or computer.
• Running consistent, automatic backups is a straightforward process that will take a little time to set up and will require even less to maintain.
• Backups can be configured to run in real time when files on your computer are changed.
• Routinely test your backup solution to ensure you can recover your data in the event that you do actually need to restore from a backup.

If you have any questions or concerns about this please reference our knowledge base articles or contact the ITS Help Desk for further assistance! 

Information partially taken from: https://er.educause.edu/blogs/2017/9/september-2018-do-you-have-a-personal-backup-plan

Easily Access Your Drive Files in Google Chrome!

Starting December 16th, a new feature called Drive File Suggestions in Google Chrome will allow you to search for your Google Drive files directly from the Chrome URL bar, instead of through Google Drive. Currently, this functionality is limited to files that users have previously opened in Chrome.

This feature will be enabled by default so once it is December 16th, you can simply restart your browsers and you will be able to search for any Drive files that you have access to, including ones that haven’t previously opened in Chrome.

If you leave Drive file suggestions in Chrome enabled, users who are signed in and opted in Chrome sync will see Drive suggestions in the Chrome URL bar for their synced account. For more information about what sync settings users can manage and how they’re managed, as well as how to enable or disable Chrome Sync, see this article on Turning sync on or off in Chrome.

Partially reposted from Drive file suggestions in Google Chrome will be generally available beginning in December

The Google Jamboard Has Arrived at Manhattan College

Jamboards can be found in the Library, Thomas Hall, and Leo!

More information about Google Jamboard:

Instructions on how to use Google Jamboard:

Reach out to ITS with any questions:
email:  its@manhattan.edu
Tel:  718-862-7973

Google Summer Collaboration Challenge Week 1

Let's kick off week 1 of the Summer Collaboration Challenge by introducing Google Drive, or Drive for short.  Drive is part of your JasperNet account that provides virtually unlimited online storage space.  We'll explore various parts Drive as a foundation for future weeks.

Google Drive Basics

Starting to use Google Drive is a simple as clicking the Drive icon from the Google Apps menu at the top right of any Google App including Gmail.  ITS provides documentation on getting started with Google Drive as well as answers to commonly asked questions. Begin by reviewing Google Drive Cheat Sheet:

Assignment:  Click on the Google Apps menu and open Google Drive.  Upload a file.

What Can You Do with Drive?

Sharing

Once you have added files to Google Drive, you can choose to keep the files private (default) or share with colleagues or friends.  Files are accessible anywhere, from any device.  Locate the file that you just uploaded or add another file to explore sharing settings in Drive.

Assignment:  Share a file that you've uploaded to Google Drive.  

Share files from Google Drive

Finding Files - Add to My Drive

Finding files is easy with Drive.  Drive uses Google's powerful search technology to find files that best match your search.  Drive also allows you to add files that have been shared with you to your Drive - not by copying the file, but rather giving you direct access to the same file that has been shared with you.  Simply click the "Add to My Drive" icon to make the file available whenever you access Drive without the need to search.

Assignment:  Find a file that has been shared with you and add to "My Drive"

What Can You Do with Drive?

Drive File Stream - Backup

Drive File Stream is a new way to access all of your Google Drive files directly from your Mac or PC, without using up all your disk space. Unlike traditional file sync tools, Drive File Stream doesn’t require you to download your files first in order to access them from your computer. Instead, when you need to view or edit a file, it automatically streams from the cloud, on-demand. With Drive File Stream, your team will spend less time waiting for files to sync, no time worrying about disk space, and more time being productive.

With Drive File Stream, you can:

• Quickly see all your Google Drive files in Finder/Explorer (including Team Drives).
• Browse and organize Google Drive files without downloading all of them to your computer.
• Choose which files or folders you'd like to make available offline.
• Open files in common apps like Microsoft Office and Adobe Photoshop.

Assignment:  Install and configure Google Drive File Stream:
Google Drive

Once you complete reviewing the materials from the first week of the Google Collaboration Challenge take a few minutes to answer these questions: Week 1 Google Drive Questionnaire

Week 5 Tech Showcase - Google Jamboard

Google Jamboard

Jamboard is a new collaborative tool by Google that promotes wireless collaboration. It utilizes a 55” touchscreen that allows students on campus to collaborate with classmates.  It can be used with mobile devices to supplement collaboration with features such as Google Drive. Jamboard allows people across the world to collaborate using either another Jamboard or the Jamboard app downloaded on their mobile devices. A Jamboard can be found in O'Malley Library Room 401. Supplemental Instruction sessions are now held using Jamboards by the Center for Academic Success.

Additional Resources for more information and instructions:

• What can I do with a Jamboard?
• Jamboard Tips, Tricks, and Troubleshooting

Please take this brief Jamboard Survey to let us know what you think about the Google Jamboard:

Drive Plug-in for Microsoft Office

The Drive plug-in for Microsoft Office allows users working in Word, Excel, PowerPoint, and Outlook to open documents directly from Google Drive, and save to Google Drive, without leaving their Office programs.
To use the Drive plug-in it must be installed on your computer. Download the Google Drive plug-in.

The following versions of Microsoft Office are supported:

Office 2010, 2013, and 2016 for Windows.
The following Microsoft Office programs are supported:
Word, Excel, PowerPoint, and Outlook. 
Google will not support Office for Mac:
Mac and Windows clients can also access or save their Office files through Google Drive File Stream. Please visit the previous link for further details on how to download. 

For more details please review:  Install the Drive Plug-in for Microsoft Office.

The Google Jamboard Has Arrived at Manhattan College

More information about Google Jamboard:

Instructions on how to use Google Jamboard: