Monday, July 18, 2016

Summer Collaboration Challenge: Week9 - Scheduling a Meeting with Google Calendar #14weekchallenge

In week 3 we became familiar with Google Calendar basics and setup our Google Calendar to allow others to schedule meetings with us when we are free.  Before starting this week's tutorial, be sure that you have completed the "Configure Calendar" section in week 3's tutorial:

Invite people to your Calendar event
Now that you are familiar with Google Calendar and have created your first event, let's explore how to invite others to your events.  Follow the instructions in this tutorial to create a meeting and invite guests.

** Be sure to explore the "Find a meeting time" section **

If the other guests have shared their calendar with you, you can use the "Find a time" feature to schedule an event at a time that works for everyone. You can compare up to 20 schedules at one time. 
Note: The "Find a time" feature is only available while using a computer, not the Google Calendar app.
  1. Open Google Calendar.
  2. Create a new event, or open an existing event (you may need to click Edit event first).
  3. Click the Find a time tab. If the other guests' calendars are shared with you, you'll see their schedules.
  4. Find a time. Use the arrows at the top to navigate between days.
  5. Once you've found a time, click the area within the calendar grid. The time will update at the top of the page.
  6. Click Save.
Note: You can only edit the event if you created the event yourself, or if the event organizer gave guests permission to modify the event.
All-day events: All-day events are shown at the top of the calendar grid. If a guest has an all-day event, they will appear available in the "Find a time" tab unless their event is set to show as "Busy." To schedule an all-day event, click the Week button and then click the area at the top of a day column.