Google Docs Adds Per Section Margins and New Break Formatting Tools

The latest update to Google Docs adds two new tools to the G Suite word processor that improves page formatting. Especially useful when printing, the first deals with inserting and viewing breaks, while the second works in tandem to allow custom section margins.

Insert section breaks and view section breaks in Docs
You can now insert a next page or continuous section break in Google Docs by going to Insert > Break. From here, you can select next or continuous. Note both types of breaks will start at the place of your cursor location.

To easily view where section breaks are located in your document, you can use the new show section breaks tool by going to View > Show section breaks. When Show selection breaks is enabled, you’ll see a blue dotted line where each section break is located.

Adjust margins per section 
It’s now possible to use the ruler to adjust the left and right margins by section. Previously, it was only possible to adjust the margins for the entire document.

If you don’t make a selection, the ruler will adjust the margins for the section that corresponds to the cursor location. Or, you can highlight multiple sections of your doc to be adjusted.

You can also adjust margins per-section by going to File > Page Setup.

Partially reposted from Two new formatting tools available in Docs

ITS to Launch 8 week Google Summer Collaboration Challenge

Starting Monday June 3rd, IT Services will be releasing a series of weekly tips aimed at improving communication and collaboration within the Manhattan College Community.  

A new tip will be available each week for the 8 weeks following commencement and before the start of the 2019-2020 academic year. Whether you are on campus or at home - student or employee - anyone can participate!

The 8-week Summer Collaboration Challenge will include tips and tricks ranging from basic to advanced topics such as email, Google Apps, ways to communicate to large audiences, better ways to manage time and activities via online calendars, and many more. Participants will have the opportunity to complete each phase of the 8-week challenge at their own pace - all at once, or as topics are released. Track your progress by completing a short questionnaire at the end of each challenge and earn the 8 -week Collaboration Challenge badge at the end of the program!  

GOOGLE COLLABORATION CHALLENGE BADGE

A digital badge is a way to communicate and track achievement, they make your credentials portable and your skills more visible. You can put the Digital Badge on your resume or link to your LinkedIn account.  These badges or digital certificates, are issued by Manhattan College and they do not expire.

Phishing Emails Pretend to be Office 365 'File Deletion' Alerts

A new phishing campaign is underway that pretends to be from the "Office 365 Team" warning recipients that there has been unusual amount of file deletions occurring on their account.

The phishing scam, pretends to be a warning from the Office 365 service that states a medium-severity alert has been triggered. It then goes on to say that there has been high amount of files deletions occurring in their Office 365 account and that they should review the alerts.

For more details please review this Phishing Emails Pretend to be Office 365 'File Deletion' Alerts  blog post.

Partially reposted from: Phishing Emails Pretend to be Office 365 'File Deletion' Alerts 

Directly Edit Microsoft Office Files with Google Docs, Sheets & Slides

What’s changing 

With Office editing, you can now edit, comment, and collaborate on Microsoft Office files using Google Docs, Sheets, and Slides. This feature brings the collaboration benefits of G Suite to Office files while streamlining workflows by eliminating the need to convert file types.

Why you’d use it 

Office editing will make it easy for G Suite users to open and edit Microsoft Office files that have been shared by partners, vendors or other teams. In cases where some members of your organization use Office while others use G Suite, this ensures seamless collaboration and eliminates the need to consider or convert file types.

Office editing brings everyone the benefits of G Suite’s real time collaboration tools and intelligence features to Office files.


End users:

• In Google Drive, double-click your Office file. This will open a preview of the file. 
• At the top, click Open in Google Docs, Sheets, or Slides. 
• From here, you can edit, share, view version history, collaborate in real-time with others, and more. 
• All changes you make will be saved to the original Office file. 

Additional details 

The following Office file types are supported: 

• Word files: .doc, .docx, .dot 
• Excel files: .xls, .xlsx, .xlsm (macro enabled Excel files), .xlt 
• Powerpoint files: .ppt, .pptx, .pps, .pot 

Note: If you edit Word, Excel, or PowerPoint documents older than Office 2007, files will be saved to a newer format when editing using Office editing. 

Note: 

If you have the Office Editing for Docs, Sheets & Slides Extension already installed it must be removed before this new feature will work:

Sign into Google Chrome Browser with your Managed Google Account

Navigate to the upper right of your screen to the Settings area

Select More Tools

Select Extensions

Locate the Office Editing for Docs, Sheets & Slides from your options of extensions and select Remove

Helpful links 

To learn more about working with Office files using Office editing, see here. 

To learn more about removing the Office compatibility app, see here. 

Partially reposted from :  Office editing makes it easier to work with Office files in Docs, Sheets, and Slides

COMPLETED: Planned Network Maintenance in Miguel - June 5th from 7-9am

ITS will be conducting network maintenance in Miguel Hall on Wednesday, June 5th, which will cause some localized network outages between 7am and 9am.

In order to improve network reliability, there will be scheduled network maintenance in order to replace some network equipment. This network maintenance will affect the wired and wireless networks in Miguel.

We apologize for this inconvenience. If you have any questions, please feel free to contact ITS at x-7973 or its@manhattan.edu

Update: This maintenance has been completed as of 8am this morning.

Scam Emails from "manhattan.edu@gmail.com" Accounts Today

We have received several reports of scam emails being sent to the campus community today from accounts ending in "manhattan.edu@gmail.com".  These are scams and should be disregarded.  Luckily, in all the reported incidents, community members quickly recognized it as a scam.  We appreciate these being reported and the vigilance that the community has shown today.

Example of how these emails look: john.doemanhattan.edu@gmail.com

Please continue to report suspicious emails at its@manhattan.edu

Don't click the link or any attachments.

JasperNet SSO Updates

ITS will be updating the JasperNet SSO system throughout the week.  As a result, users will be directed to an updated login page.

JasperNet services will be migrated to the new login page throughout the week.  We do not anticipate any downtime or service interruptions during this update.

RESOLVED: Thomas Network Issues

Update: As of 10:20am this morning, ITS believes we were able to find and correct the issue. We will continue monitoring this equipment over the next few days.


ITS has been made aware of some issues with VoIP phones and wireless access points down in  various locations throughout Thomas Hall. Most issues seem to be focused on 3rd and 4th floors.

ITS is investigating and have found some failed equipment. We are putting in a ticket with our vendor to replace this equipment. We will update the community with any new information as soon as we can.

We apologize for this inconvenience and are working as fast as we can to replace the faulty equipment. If you have any questions, please contact ITS at its@manhattan.edu or at extension x-7973.

Computer Lab Software Request Deadline for Fall 2019 is July 1, 2019

If you would like to request an upgrade of a software already installed in the computer labs or if you would like us to install a new software in the computer labs on campus, please fully read through the information on the link provided and fill out the Software Request form here. (click the big green box that says “Request Service”)

Note that software listed here is already scheduled to be installed, it is not necessary to submit requests for software, unless updating to a new version.

Please note that fully completed forms are required for any change to the labs, even for free software. All software installation media and licenses are also required by the due date.

Requests for the Fall 2019 semester should be submitted by July 1, 2019. Requests submitted after the deadline may not be installed in the labs for the Fall 2019 semester. This is because we need time to develop an installation procedure and test the software in the lab environment before deploying the software. We also require a number of weeks to deploy the lab images across campus, which means our solutions need to be complete and tested several weeks prior to classes beginning.

Please submit your Software Request forms ASAP.

COMPLETED: Network Maintenance on 5/21 - 5/23 and 5/28 - 5/30

UPDATE: As of 8am morning of May 30, this maintenance has been completed successfully.

In order to improve network reliability and stability throughout campus, ITS will be conducting upgrades on network equipment on Tuesday, May 21st thru Thursday, May 23th thru Tuesday, May 28th to Thursday, May 30th from 7 am - 9 am. These upgrades will cause local outages in certain areas on campus. This network maintenance will affect both wired and wireless networks.

The upgrade schedule is as follows:


Tuesday, May 21st

• Memorial
• Draddy/Alumni

Wednesday, May 22nd

• Miguel
• Jasper Hall
• Hayden/Broadway Garage
• Physical Plant

Thursday, May 23rd

• Library
• Horan Hall

Tuesday, May 28th

• Thomas Hall
• Kelly Commons
• Lee Hall

Wednesday, May 29th

• Overlook Manor
• RLC

Thursday, May 30th

• Leo
• GPAC

We apologize for any inconvenience this may cause. If you have any questions, please contact ITS at its@manhattan.edu or at extension x-7973

COMPLETE: Temporary Electrical Shutdown Leo Hall 5/22 at 730am

UPDATE2: Power has been restored and all network services are back online. If you continue to have Internet issues, please contact ITS.

UPDATE: This shutdown was delayed until about 10:15 this morning. ITS will update the community when the electrical shutdown, and therefore network services, has been restored. We apologize for this inconvenience.

ITS has been made aware by Physical Plant of a short partial electrical shutdown in Leo Hall on Wednesday, May 22, 2019 from 730am to 9am.

The electrical shutdown will occur in the basement of Leo Hall where the main network equipment is located. This electrical shutdown will cause the network, both wired and wireless, to be down throughout the entire building until the power has been restored to the basement.

If you have any questions, please contact ITS at extension x-7973 or via email its@manhattan.edu. Thank you  and we apologize for any inconvenience that this may cause.

Participate in Global Accessibility Awareness Day: May 16

Participate in Global Accessibility Awareness Day

In support of President O'Donnell's GAAD campus wide initiative please review these resources:

Experience Accessibility First-Hand on May 16

Whether you participate in a public or private event to mark Global Accessibility Awareness Day, on May 16, we encourage designers, developers, usability professionals, and everyone else to take an hour to experience first-hand the impact of digital accessibility (or lack there of).

Go Mouseless For An Hour

Go ahead and unplug your mouse and only use your keyboard alone (tab/shift tab, arrow keys, enter and spacebar) to navigate and interact with your favorite websites and applications. If you use a touchpad, trackpad or similar input method, disable it, and use the keyboard instead.

Developers and designers, we encourage you to visit a site you were involved in creating and take it for a test-drive.

• Is there a visible focus indicator (i.e., do you know where you are) at all times as you navigate each screen using the tab and shift tab keys?
• Are you able to interact with every element that receives focus using the keyboard alone?
• If there is any element that provides functionality if you hover over it with your mouse, such as revealing a tooltip or a set of actions, can you display this strictly using the keyboard alone?

Enlarge Your Fonts

Check that your page(s) is accessible and usable for low vision/visually impaired users.

To do this, use your browser and resize the text to 200 percent. Now look at the screen, and make sure there is no loss of content or functionality.

Have all elements resized, including all widgets?

To meet the Web Content Accessibility Guidelines V2.0 Level AA, the only allowable exceptions are captions and images of text.

Check for Sufficient Color Contrast

An often forgotten but important accessibility item is making sure that a page has sufficient color contrast.

Download a color contrast analyzer such as this one from The Paciello Group (which works for Windows and Mac) and find out how your page(s) stack up.

Check Order of Elements

Check your Page(s) to make sure elements will be read by screen readers in the correct order.

To check this, disable the page's stylesheets and compare the order of elements before and after.

Surf The Web With A Screen Reader For An Hour

There are a number of free/open source screen readers available for Windows users. One of the more popular ones is NonVisual Desktop Access (NVDA). Take a bit of time beforehand to download the software and learn some of NVDA’s documented basic keystrokes.

Mac users, you have a built-in screen reader called VoiceOver on your systems. Take some time to visit the site referenced to familiarize yourself with how to turn on VoiceOver and some of the basic keystrokes.

On May 16, unplug your mouse (blind users do not use the mouse), launch your screen reader, and spend an hour using some of your favorite sites strictly using the keyboard alone (tab/shift tab, arrow keys, enter and spacebar) and not the mouse/trackpad. Why not turn off your screen and depend strictly on the information conveyed by the screen reader.

Developers and designers, we encourage you to visit a site you were involved in creating and take it for a test-drive.

Learn About And Use Other OS/Mobile Accessibility Features

The Windows 10 Operating System has a number of built-in accessibility features, as does the Mac Operating System. iPhone, Android, and BlackBerry devices also have accessibility features. Take an hour to explore what these are and try them out on the Web. In the case of the mobile devices, why not try using some of your favorite apps with different accessibility features enabled.

Try Other Adaptive Software Tools

The Adaptech Research Network has a library of free or inexpensive software that is useful to people with disabilities. Why not try one or more of these software.

Contact IT Services with any questions:

• Call: 718-862-7973
• Email: its@manhattan.edu

Partially reposted from:  Participate in Global Accessibility Awareness Day

IT Services is Hiring! Join our Team!

Our Client Services and Operations group would love to have you join our team this summer. 

This a great opportunity to Earn while you Learn!

We currently have openings for Client Services Representative and Operations Technicians. 

Please check out these opportunities!

ITS Limits Services to Support Spring Commencement: May 17, 2019

All Client Services and Operations offices will be concentrating our resources on Spring 2019 Commencement and have limited services for Friday, May 17.

We will not schedule any appointments for this day.

All other issues may be be delayed.

If support is needed, as always, please contact IT Services and we will be with you as quickly as we can:

email: its@manhattan.edu call: 718-862-7973

Please be mindful that this policy is being put into place so that we can better support the Manhattan College community.

Week 12 Tech Showcase - 25Live Class and Event Scheduling Site

25Live Class and Event Scheduling

25Live is a website used to reserve a room or check the availability of a room on campus. 25Live can be used for scheduling academic and non- academic events at Manhattan College.
Note that room reservations must be made at least two days in advance.

With 25Live, you can also "star" locations, resources, and events so that you can quickly access them whenever needed. The Event Wizard will also help step by step when creating an event so that you can specify basic event information such as the event location, room capacity, time and resources needed. You can also specify if you want advertisement through digital signage and the event calendar. In addition, you can also add any notes or comments regarding the event.

Please refer to this video for detailed instructions on using the 25Live mobile view: 

Resources:

25Live Knowledge Base Category

This is the final week of the IT Technology Showcase, thanks to all who participated by reading the posts and completing the weekly surveys. Your feedback and insights will be used to improve future training initiatives.

IT Services is interested in your feedback on 25Live, we are always looking for ways to improve the 25Live experience.  Please take a few moments to complete the following 25Live Survey. 

Contact IT Services with any questions:

• Call: 718-862-7973
• Email: its@manhattan.edu

Spammy companies contacting students

This week, a concerned student alerted ITS of spammy email messages and SMS messages being sent to many students from three companies

• weliketobe.com
• empire-nyc.net
• wrappedexperience.com

claiming to offer internships and employment opportunities. Emails from these companies are now being rejected and all prior messages have been labeled as spam.

These companies are still SMS messaging students who share their phone numbers. You can report scam SMS messages to 7 7 2 6 ( S - P - A - M ). Copy the contents of the scam SMS message and paste it into a message to that number.

On iPhone: Hold your finger on the message, tap "More...", tap the Forward icon in the bottom right of the screen.

If you see similar email messages from other email domains please let ITS know.

From the spam folder

This spam message knew it would be labeled as spam!

Gmail does more than just deliver email for the college. It also tries to protect us from malicious emails.

First, Gmail automatically delivered this to my spam folder not my inbox. Next, Gmail displayed a large red banner that states the message may be dangerous and attempting to steal personal information. A yellow warning banner is also displayed because Gmail prevents users from absentmindedly downloading attachments of such messages without first clicking the "Not spam" button above the message.

Amusingly, the body of this phishing email only states, "[p]lease move this to inbox and open the pdf file." This phishing email knew it would be labeled as spam. The sender does not know how to evade Gmail's spam & phishing detection, and is hoping people will ignore Gmail's advice.

Sheets is Updated with 3 New Features

What’s changing 

Google is introducing three new features that will help you clean up and work with your data in Sheets. These features are: 

• Remove duplicates 
• Trim whitespace 
• Compatible spreadsheet shortcuts 

Why you’d use them 

Remove duplicates: 
A highly requested feature, you can use this tool to easily remove duplicate values from your sheet, saving you time by eliminating the need to write an app script or manually remove duplicate data.

Trim whitespace: 
Sometimes when you add data to a sheet, it may not be the format you need. Now, you can easily keep your sheet standardized by using the trim whitespace feature to remove any leading, trailing, or excessive whitespace from a cell or array of data.

Compatible keyboard shortcuts: 
You can now use popular keyboard shortcuts from other spreadsheets in Sheets. These familiar shortcuts will make navigating and working with data in Sheets quicker for users.

How to get started 

• To remove duplicates from a range of data: 
• Select range of data in your sheet 
• From the toolbar, select Data > Remove duplicates. In the dialogue box, you’ll see your selected range of data. 
• Select Remove duplicates. You’ll see an additional dialogue box that details how many duplicates were removed from your dataset.
• To trim whitespaces: 
• Select a cell or range of data that contains whitespace on your sheet 
• From the toolbar, select Data > Trim whitespace 
• You’ll then see a dialogue box that details how many cells whitespace was removed from. 

• To enable compatible keyboard shortcuts: 
• Users can access keyboard shortcuts by going to Help > Keyboard shortcuts. 
• From here, you can see a list of keyboard shortcuts and their corresponding commands. Note that compatible shortcuts will be denoted with an info icon. 
• At the bottom, you can enable compatible spreadsheet shortcuts. 
• You can click “View compatible shortcuts” at the bottom right to see a complete list of all newly available shortcuts. 

Helpful links 

Keyboard shortcuts for Google Docs. 
Split text, remove duplicates, or trim whitespace in Sheets.
Separate cell text into columns. 

Availability 

Rollout details 

• These new features will be available soon.

Partially reposted from:  Three new features to format and work with data in Sheets

Google Calendar Update on Android

What’s changing 

Google recently announced a new event creation flow for Calendar on the web. We’re now making similar improvements to save you time and make it easier to create or edit events on your Android device.

You’ll see several changes when creating/editing a meeting on Android such as:

• Maintain visual access to calendar grid: Now, you can collapse or expand the creation/edit view, so you can go back and forth between this screen and the Calendar grid. This allows you to interact directly with the Calendar grid by tapping on the desired time slot, drag & dropping vertically to another time in the same day, or horizontally to another day.

• See guest availability without leaving the create/edit view: Easily see the availability of guests directly on the Calendar grid, as their calendars will load as you add them to the event. Google Calendar may also suggest a title for the meeting. After adding guests, organizers can see schedules of their guests by clicking on "View Schedules" or by dragging down the Creation View.

Additional details 

The new features are coming soon on Android devices.

Helpful links 

Save time with new scheduling features in Calendar

G Suite Learning Center Google Calendar

Partially reposted from:  New Meeting Creation Flow for Calendar on Android

Cryptocurrencies - Look Before You Leap!

Cryptocurrency comes under many names. You have probably read about some of the most popular types of cryptocurrencies such as Bitcoin, Litecoin, and Ethereum. Cryptocurrencies are increasingly popular alternatives for online payments. Before converting real dollars, euros, pounds, or other traditional currencies into ₿ (the symbol for Bitcoin, the most popular cryptocurrency), you should understand what cryptocurrencies are, what the risks are in using cryptocurrencies, and how to protect your investment.

What is cryptocurrency? A cryptocurrency is a digital currency, which is an alternative form of payment created using encryption algorithms. The use of encryption technologies means that cryptocurrencies function both as a currency and as a virtual accounting system. To use cryptocurrencies, you need a cryptocurrency wallet. These wallets can be software that is a cloud-based service or is stored on your computer or on your mobile device. The wallets are the tool through which you store your encryption keys that confirm your identity and link to your cryptocurrency.

What are the risks to using cryptocurrency? Cryptocurrencies are still relatively new, and the market for these digital currencies is very volatile. Since cryptocurrencies don't need banks or any other third party to regulate them; they tend to be uninsured and are hard to convert into a form of tangible currency (such as US dollars or euros.) In addition, since cryptocurrencies are technology-based intangible assets, they can be hacked like any other intangible technology asset. Finally, since you store your cryptocurrencies in a digital wallet, if you lose your wallet (or access to it or to wallet backups), you have lost your entire cryptocurrency investment.

Follow these tips to protect your cryptocurrencies:

• Look before you leap! Before investing in a cryptocurrency, be sure you understand how it works, where it can be used, and how to exchange it. Read the webpages for the currency itself (such as Ethereum, Litecoin, Bitcoin) so that you fully understand how it works, and read independent articles on the cryptocurrencies you are considering as well.
• Use a trustworthy wallet. It is going to take some research on your part to choose the right wallet for your needs. If you choose to manage your cryptocurrency wallet with a local application on your computer or mobile device, then you will need to protect this wallet at a level consistent with your investment. Just like you wouldn't carry a million dollars around in a paper bag, don't choose an unknown or lesser-known wallet to protect your cryptocurrency. You want to make sure that you use a trustworthy wallet.
• Have a backup strategy. Think about what happens if your computer or mobile device (or wherever you store your wallet) is lost or stolen or if you don't otherwise have access to it. Without a backup strategy, you will have no way of getting your cryptocurrency back, and you could lose your investment.

What is Cryptocurrency?

This Quadrangle article: Group of Students Create ‘MunchCoin,’ A Cryptocurrency For Local Eateries describes how several of our Manhattan College engineering and business students independently started their own cryptocurrency company in our neighborhood restaurants.  Note that among the students who created this cryptocurrency are several IT student workers and 1 full time ITS employee. 
The story is impressive for several reasons, the students were able to : 

• Put their engineering and data analysis skills into practice.  
• Successfully navigate the cryptocurrency emerging technology. 

Partially reposted from:  Educause's Campus Security Awareness Campaign  Cryptocurrencies - Look Before You Leap!

Hangouts Meet Update: New Adaptive Meeting Layouts Available

What’s changing 

Hangouts Meet is launching adaptive layouts that automatically adjust to give you the best view of the people and presentations in your meeting:

Spotlight 
The spotlight layout keeps the focus on the presentation or a single speaker. It’s used when you’re in a meeting with just one other participant, when you pin someone, and when there’s a presentation but no active speakers with video on.

Tiled 
The tiled layout shows up to four participants on the screen to make your meetings feel more inclusive. This will be the default for smaller meetings when there is no presentation.

Side by side 
The side by side layout shows up to three speakers in a larger format next to the presentation. This allows you to continue to see the presenter as they speak. This is the default when there’s a presentation and there are active speakers with video on.

Sidebar 
The sidebar layout improves on the existing Meet layout by showing several additional participants in the same vertical space and using rectangular feeds to avoid participants on the edge being cropped out. This will be the default for larger meetings when there is no presentation.

In addition to seeing these layouts automatically used depending on the meeting needs, users can select a preferred layout from the Change layout dialog.

Why you’d use it 

These new layouts provide the user with a more inclusive and collaborative view of the meeting, allowing for easier interaction with remote participants while still maintaining focus on the content being presented.

Additional details 

The new layouts are coming soon on Hangouts Meet web clients and Hangouts Meet hardware.

Helpful links 

To learn more about layouts in Hangout Meets, see our Help Center. 

To learn more information see: Google Hangouts.

To learn more about adding participants with dial in numbers see: Hangouts Meet meetings with dial-in phone numbers.

Partially reposted from: New adaptive meetings layouts in Hangouts Meet

End of Semester Technology Tool Kit

Need to get those final papers printed? Avoid the long lines at the library kiosk or the computer lab printers and print wirelessly using Web Print, navigate to :  https://webprint.manhattan.edu/
Web Print is a a web-based printing service that allows quick printing on campus from your own laptop to any public computer lab printer.

If you are searching for a lab printer to print your papers or need to collaborate with classmates in a computer lab consider using LabSeat

Lab Seat allows you to check computer availability in real time before you leave for the lab.  This is especially useful during busier times such as finals week as you can choose where to study by how many computers are available.

Web Print and LabSeat can both be reached by typing key words: LabSeat and  Web Print into Quick Links search from the inside.manhattan.edu site.

The Glance MC App is also a useful resource which allows clients to view a compilation of features: including Jaspernet card, School Calendar, links to LabSeat, Web Print, Campus Directory and the Quadrangle etc from your mobile device.

• The Glance MC App is available in the iTunes App Store and on Google Play - simply search for “Glance MC”. For more information on this student-developed app, see the ITS Glance MC Mobile App page.

Week 11 Tech Showcase - LabSeat

LabSeat is a useful tool at Manhattan College that allows you to check the availability of a computer lab on campus. With LabSeat, you can see the number of PCs in the room as well as if they are being used or offline.  
LabSeat is especially useful when it’s time for finals and you need to find a good studying spot in the computer labs.

Note the bar colors signify:

Green means go! Plenty of availability
Yellow means 75% full

To get started, please visit this link for LabSeat.

For more information and instructions on using LabSeat, please visit this Knowledge Base Article: LabSeat: Find an Open Computer on Campus

IT Services is interested in your feedback on LabSeat.  Please take a few moments to complete the following LabSeat Survey. 

Contact IT Services with any questions:

• Call: 718-862-7973
• Email: its@manhattan.edu